Referee & Assignor Bank Account & Tax Information Setup
Referees and assignors who want/need to be paid via ACH for their assignments will need to complete their payment information and W-2. This is done via their profile page under the Payment Settings area of the Payments section.
Entering Bank Information
To enter banking information:
Referees and assignors will follow the path designated below, depending on their role:
For referees - Log in and select My Account, and then select Referee. Next, referees will click the Access your Profile button. The referee will be taken into their referee profile, where they can manage their assignment calendar, game reports, and preferences.
For assignors - Log in and select the Org Profile button.
Once in the profile, select the Payments tab and then Payment Settings. The candidate will click Add Payout Method to get started.
3. Enter general information such as address, email address, and DOB. Once information is entered, click Next.
4. Add banking information - bank routing number, account number, and the name on the account. Once complete, click Add.
Note: For youth referees, if a child doesn't have a checking account and needs to use their parents' checking account, for this to be processed, please enter "(Parent)" after the LAST/SURNAME of the recipient. This will notify their compliance team that they will be using the Parents’ Bank Account, and the name will be different.
Note: This information is not stored by OTTO SPORT. It is stored by our payout provider, Trolley. Click here to read more about how Trolley stores account information securely.
Entering Tax Information
Tax information must be entered by all payee candidates. U.S. federal tax law requires tax information to be collected through an IRS Form W-9 or W-8 series and report on certain income paid.
The confirmation page from entering banking account information will have an option to directly begin the process of entering their tax info.
If you choose to submit tax info directly after entering the banking information, click Submit a Tax Form.
If you choose to complete the tax form at a later time, you will access the form by logging in and returning to the profile > Payments area and clicking into Payment Settings view.
2. Tax forms can be submitted through the Trolley interface by clicking the Continue button, or they can be uploaded directly using the upload option in the disclaimer.
3. If using the Trolley interface, you will need to fill out all required fields and validate the personal information on the first page of the W-9 form.
4. The second page of the W-9 will display a review of their information. You will need to verify that the information that is about to be submitted is correct and acknowledge the statements under the certification section. Lastly, type your name and click Complete W-9.
5. A confirmation window will appear, letting you know that once the W-9 is submitted, no further changes can be made. Click Submit Form. If corrections are needed, a new form will need to be submitted.
The successful submission begins the account verification and validation process handled by Trolley. During this process, Trolley will:
Validate the supplied banking information
Account holder name is searched against the AML (Anti Money Laundering) watch lists: OFAC, FBI, SDN, and others
Routing Numbers are validated using ABA Routing Number validation and Account Numbers based on length (format)
Validate the Tax ID and check it against their compliance requirements.
Tax IDs are validated against the IRS Tax Database to ensure that the name and Tax ID provided by the candidate are accurate.
Once the compliance checks are completed successfully, the payout method will be marked as Active, and the Tax Form will be marked as Reviewed. This signifies that you are now payable.
Revising Bank or Tax Information
If the provided bank/tax information needs to be edited or corrected, payees can access their details in the Payment Settings view.
You have the option to:
Continue progress on filling out incomplete information
Enter or revise bank details
Enter a new tax form (no edits on submitted forms are allowed)
Check the status of their submitted details
View tax documents
Bank and Tax Information Statuses
The verification and validation of bank and tax information is all handled by Trolley and occurs in a matter of minutes. The status is returned in the Payment Settings view. Please note that the entry of the correct banking information is the responsibility of each user. Test deposits with Trolley are not currently available.
If there are no issues with any of the bank information or tax information provided, the button next to the bank transfer and tax forms will be flagged in green.
If there is an issue with any of the bank information or tax information provided, the button next to the bank transfer and tax forms will be flagged in yellow with an inactive status. This signifies that the candidate must resubmit the data provided. Candidates must check this view manually.
At any time, a person may quit the process and resume where they last saved their progress.
Access to Pending and Applied Payments
Referees can view a history of their payout history via their Profile > Reports view.
Assignors can view a history of their payout history via their Assignor > My Payouts view.
The timing on this will start 2-3 business days after the payment status is marked as Paid. This status is found under the My Payouts report
The role pay, amount due, and amount paid are available for all completed game assignments. They will see something similar to the following on their bank statement for all payouts: “Corporate ACH 0065658 Demosphere 65658- 2526144”