Step 1: Navigate to Team Settings
To begin setting up your team:
Click on your Profile in the left hand menu.
Select Edit Profile.
Navigate to the Team tab.
This will open your Team Management Panel, where you can manage the people you collaborate with.
Step 2: Understand the Team Panel Layout
The team panel is divided into two sides:
Left Side – Your Team: People you’ve added to your team. You can register these people for events and access their horses.
Right Side – Their Team: People who have added you to their team. They can register you or your horses for events.
Step 3: Add an Existing Pegasus User to Your Team
To add someone already using Pegasus:
Click “Add Your First Team Member” or “Add Person” if you’ve added someone before.
Search for them by name or email.
Select their profile from the search results.
Click Save.
Note:
They must already have a Pegasus account to be added.
Step 4: View and Access Their Horses
Once a team member is added:
Click on the Horses tab in your profile.
You’ll now see all horses associated with that team member.
Each horse shows:
Name
Profile photo
Owner (i.e., which team member it belongs to)
Date the horse’s information (like Coggins) was last updated
Example:
If you’re a trainer and you add your student, you’ll now see their horse(s) and know whether all paperwork is up-to-date.
Step 5: Begin Event Registration
To register for an event:
Go to the Search Events.
Choose the event you want to register for, click 'Register'.
Your team members and their horses will now automatically appear as options in the registration process.
Step 6: Add Riders and Assign Horses
When you click Start on an event:
You’ll be able to:
Select a rider from your team.
Select a horse from that rider’s list of horses.
These selections link the rider and horse to the entry.
Tip:
This is especially useful for trainers or parents registering students or children.
Step 7: Assign Roles Using the Team Roles Page
During the registration process, you’ll reach a page labeled Team Roles:
This is where you assign formal roles for the entry:
Rider
Owner
Trainer
Guardian (if the rider is a minor)
Click Add Team Member and choose from your existing team list.
Note. Once assigned, each person will receive the appropriate documents to sign via their Pegasus account.
Step 8: Add Team Members During Registration
If you realize during registration that you forgot to add someone:
Click Add Person directly on the registration screen.
Search and add them just like in Step 3.
Once added, their horses will also appear in the horse selector.
Step 9: Create a New Account for Someone Without Pegasus
If the person doesn’t yet have a Pegasus account:
Click Add Person → New Person.
Fill out their account details.
Click Save
Pegasus will:
Automatically create a new account for them
Email them login instructions and a temporary password
Allow them to claim their account, set a new password, and complete their profile
This is especially helpful for:
Elderly owners
Parents of junior riders
Less tech-savvy team members
Step 10: Remove Team Members or Horses (Optional)
To clean up your team list or horse list:
Go to your Team or Horses tab.
Click on the member or horse you want to remove.
Select Remove.
This keeps your profile organized and avoids confusion when registering for future events.