As a PeopleHR administrator, besides manually uploading data in bulk, you can import in bulk using Excel templates via data loaders.

⚠️Important: The employee data upload function is for adding new employees only, use the employee updater tool for existing employees.

To upload new data in the system using data loader templates, follow the steps below:

Click Access Button then click HR Admin.
Click Bulk actions then click Data Loaders.
Click a relevant action, then click the download icon.
Rename SubDomain_EmployeeData to your subdomain (e.g., testpeople_EmployeeData), found in the first part of the URL when logged into PeopleHR.
Fill in the template and save it.
📌Note: Ensure you use the correct format for the columns within the Excel templates as described within the file.
Next to Upload Excel files, click Browse and upload your file.
Click Validate Excel.

📌Note: Within the templates, we describe each column representing the fields you update when importing data.

Existing Excel templates

⚠️Important: Once you filled in the template, delete the first row where you see the instructions.

Sheet	Includes
Standard data	Emergency contacts. Employee data. Holiday information. Other Event information. Sickness information. Salary data.
Additional data	Right to work. Background checks. Back details. Maternity or paternity. Job role history.
Logbook data sheets for Team and Professional packages only	All pre-loaded system logbook templates.
Logbook data sheets for Enterprise and Elite packages only	Sheets for all pre-loaded system logbook templates.

Data upload examples