Adding a Hotel to Your Trip
From your trip's itinerary page, you can add a hotel by either dragging and dropping or clicking the + circle to see all available services.
Step 1: Select the Hotel service
Click "+ ADD" on the day you want to add your hotel, then select Hotel from the list of services.
Step 2: Find your hotel
A pop-up will appear. Type the name of your hotel in the search field and choose from the results provided. PlanitEasy will pull in photos and location info automatically.
Step 3: Fill out the Details section
Once you select a hotel, the reservation form opens. Fill in:
Check-out date (required) — check-in date is set from the day you selected
Room type — e.g., Deluxe, Standard, Suite
Description (optional) — add hotel details, amenities, or special notes for your client
Rooms Important Information — internal notes (only visible to advisors, NOT shown on client itinerary)
Room Description — client-facing description (shown on the itinerary)
💡 Tip: You can add YouTube video links using the video icon for virtual walkthroughs of the hotel.
Step 4: Fill out the Price Details section
Enter the nightly rate, total cost, or per-person pricing. You can also add room types with individual pricing if your clients have different room categories.
Step 5: Press "Add" to save
Click Add at the bottom. The reservation will close and you'll see it on your itinerary. You can reopen it anytime to edit.
Adding Room Types & Pricing
Need to offer multiple room options? See Add a room or multiple room types to a hotel and Adding prices to hotels or rooms for detailed instructions.
Common Questions
Q: What's the difference between "Rooms Important Information" and "Room Description"?
A: "Rooms Important Information" is internal only — your clients won't see it. Use it for supplier confirmations, booking refs, or notes to yourself. "Room Description" is client-facing and appears on the itinerary.
Q: The hotel I need isn't showing in search results.
A: Try searching with a shorter name or the city. If it still doesn't appear, you can add a custom supplier — see Adding a DMC/custom supplier.
Q: Can I hide check-in/check-out times from the client?
A: Yes! See Hiding Check-in/Check-out times.