Most equipment in PREO (excluding some Third-Party Items) has published Base and Overage service rates for B/W and color copies/prints. These rates—similar to Rep Cost/Sales Base rates—are fixed and not subject to change.
You can view these rates in the Service and MPS tabs under “Base” amounts.
Setting Customer Base & Overage Rates
Use one of the following Pricing Strategy options in the Contract Setup section of the Service or MPS tab:
1. Set Price
Apply a discount percentage to the published Base rates.
Example:
To apply a 20% discount to all published Base rates:
Open the Set Price screen.
Enter the discount percentage.
Click Save.
Result:
Customer Base and Overage rates update. Published Base rates remain unchanged.
2. Match Equipment Markup
Apply the same discount used on equipment to the Base rates.
Example:
To match the equipment discount:
Click Match Equipment Markup.
Result:
Customer Base and Overage rates update. Published Base rates remain unchanged.
3. Manual Pricing
Set the total monthly MPS cost and overage rates manually. PREO will auto-calculate the discount.
Example:
To set a monthly MPS cost of $7,500 with B/W overage of $0.009 and color overage of $0.09:
Click Manual Pricing, then Set Price.
Enter the monthly cost and click Save.
To adjust overage rates:
Click the pencil icon next to the Customer Overage Rate.
Enter the rate and click the floppy disk icon to save.
Result:
Customer Base and Overage rates update. Published Base rates remain unchanged.
Using + Add Misc. Charge
Use + Add Misc. Charge only when a device lacks published Service/Meter Base rates.
Do NOT use it to:
Create customer rates.
Combine pools or meters (PREO does this automatically).
Third-Party Items Without Published Rates
Only certain Third-Party Items lack published rates. These are categorized in PREO as:
Printers (eligible for MPS)
Copiers (not eligible for MPS)
Production devices
Current Third-Party Items Without Aligned Rates:
Mid-Atlantic: Production/WF
Midwest: Production/WF, Wide Format, Production Accessory
Northeast: Production/WF, Wide Format
Southeast: Production/WF, Label, XOA, Wide Format
Southwest: Big Iron, Wide Format
West: Production/WF
To Add a Misc. Charge:
Click + Add Pool, select the meter, and click Save.
Select the new pool and click + Add Misc. Charge.
Choose a Pre-Approved Group from the dropdown.
Complete remaining fields and click Save.
If eligible, you may select Flat Rate.
Using Custom Cost
Use Custom Cost when no suitable published rate exists (e.g., wide format devices).
Steps:
Click Custom Cost.
Enter:
Name
Monthly included volume
Requested Base & Overage CPC rates (with approval documentation)
Quantity of devices
Click Save.
PREO will open a Meter Price Request form.
Submit the Request:
Provide a detailed explanation:
Purpose of the rate
Source of the rate
Name of the supporting document (uploaded in the Document tab)
The request will be routed to an authorized approver.