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Understand Groups in Pyn (Pyn 2)

Groups capture lifecycle, standard, and demographic descriptions of employees

Written by Dame Dingding

The instructions below are for Pyn 2. If you are using Pyn 1 (Classic) click here.

Understanding groups

  • There are two kinds of groups: standard and demographic

  • Groups are ‘fluid’: People move in and out of groups, as their career progresses or their circumstances change

  • A group can not be created by a user

Standard groups

‘Standard’ groups are always available in Pyn.

There are currently 2 standard groups:

  • All Employees — Anyone who is a current employee

  • All Managers — Anyone who has one or more direct reports

Lifecycle groups

These groups are also always available in Pyn.

They represent the lifecycle of an employee:

Joiner → Current → Terminated

There are currently 5 lifecycle groups:

  • Joiner — Anyone who has a start date in the future (and is not terminated)

  • Current — Any active employee (who is not terminated)

  • Terminated — Anyone who has a termination date in the past, or has been removed from your HRIS

The ‘Terminated’ group is currently visible in the Pyn platform under Directory → Inactive. Lifecycle groups are mutually exclusive. The employee transitions through these groups one at a time, as their career progresses.

Demographic groups

Demographic groups are created from the underlying HRIS system, such as BambooHR or Workday.

Demographics can vary per HRIS system, but common ones are:

  • Department

  • Unit

  • Location

In Pyn, we create a group for each demographic option. So if there are 4 departments (security, engineering, marketing, sales), Pyn will create 4 groups:

  • Security

  • Engineering

  • Marketing

  • Sales

An employee can be part of multiple demographics (ie. someone can have a Department and a Location), but an employee can not be part of multiple demographic groups (ie. someone can not be in Engineering and in Marketing).

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