The listing process starts with the property address, then guides you through adding listing details, uploading media, assigning brokers, and selecting the final listing status.
When you are logged in to Associate, and on the Admin Portal, click on My Listings on the left-hand side:
From the My Listings page, click on Create Listing on the far right, next to Export.
Location Details
Start by typing the property address in the Location Details section. Select the correct address from the dropdown suggestions:
Once selected, the system will autofill fields like city, state, county, and coordinates. You can manually adjust these if needed.
If the address isn’t found, click Enter Manually to input all location fields yourself, including city, state, postal code, county, and latitude/longitude.
Once the address is selected or entered, a map will display a pin marking the property’s location.
If the pin isn't accurate, click Edit Pin to manually move it. Drag the pin to the correct spot, ideally centered on the parcel or structure, and click Done to save the new position. This will update the latitude and longitude for the listing.
Once you've completed the location details, you can click Next to move on to the Listing Details section.
Listing Details
Next, complete the Listing Details section. You can change the Listing Name, select a Listing Type, and a Primary Use.
You can select up to 2 Primary Use types. Selecting a Primary Use will display the Secondary Use, and you can select any relevant subtypes:
Note: The listing type, and in some cases the primary use, will determine which additional sections appear next (Sale, Lease, or both).
If you want to exit this Step Form and go to a single page with all fields displayed, you can click Done on the right side of the form:
Clicking Next will take you through the remaining sections:
Note: Required fields are marked with a red asterisk, and may vary based on your association's configuration.
Sale or Lease Details, depending on your listing type.
Building Details like size, year built, and parking.
Property Details including zoning and tax info.
Links, where you can add virtual tours or websites.
Images and Files for photos, floor plans, and PDFs.
Description & Highlights, including internal broker notes.
Brokers, where you assign yourself, and/or other brokers as the agents on the listing.
Note: Some additional sections may appear depending on the primary use selected.
After entering your listing details, select an initial status to indicate whether the listing should be Active, visible to all users, or Draft, visible only to you.
Once your listing is Active, you'll have more options available:
You can mark as Draft, Pending (under contract or being negotiated), Sold (if Sale listing), Fully Leased (if Lease listing) or Withdrawn (temporarily removed but not sold or leased).
After saving, your active listing will appear in the system and can be edited at any time. Keeping your listings complete and up to date helps ensure they’re seen and shared by the right people.