Conditionally Visible Form Pages in Multi-Round Submission Processes
In a multi-round submission event, applicants progress through rounds based on group assignments, and each round has its own form page. To control what applicants see at each stage, Reviewr uses conditionally visible form pages—pages that are only visible to applicants in specific groups.
👉 Need the full overview of how multi-round submission events work? Click here to view the full article, and click here to view a guided walkthrough for building the event.
1. Building the Form for Multiple Rounds
As the Admin, you’ll build your submission form like normal in the Form Builder. To prepare for multiple rounds:
Add pages for each round directly within the same form.
Only the first round’s page(s) should be visible at the start.
All future round pages should be added to the bottom of the form initially.
Add a visibility condition to hide these pages until you need submitters to use them. The most common visibility condition for this use case is: Belongs to a Group. You can learn more about how to implement these here.
When the event progresses:
Move the new round page(s) to the top of the list of form pages.
Add visibility condition to hide previously submitted pages from users who have advanced.
The new round page(s) will be made visible only to applicants in a specific group.
2. Using Groups to Control Visibility
As applicants qualify for the next round, they are added to a designated group. These groups are what control access to new form pages.
For example, if you're running a second round, applicants who advance might be added to a group called "Round 2."
Only applicants in this group will see the Round 2 page.
Applicants not in the group will see the last round they participated in and will not have access to future rounds.
Group names like "Round 2" or "Round 3" are just examples. You can name your groups whatever fits your event—e.g., "Finalists", "Quarterfinals", "Shortlist", etc.
3. Visibility Logic in Action
Here’s how conditional visibility works:
Pages are seen by submitters in the order they display on the left-hand side
When the next round begins, move the new page up above the other pages and make it visible only to applicants in the assigned group.
Past pages are hidden from those who have advanced.
Submitters not in the group will still see only the round they last submitted to.
This setup continues through each round of the process until the final round is complete. It ensures that applicants only interact with the form content relevant to their current status in the event.
4. Evaluation Forms for Each Round
Each submission round typically needs its own evaluation form. These are also tied to the same groups used for applicant progression.
Judges reviewing Round 2 submissions will use the Round 2 evaluation form, which is connected to the same group of applicants.
Unless the evaluation criteria are exactly the same across rounds (rare), a new evaluation form should be built for each round.