Creating and Managing a Multi-Round Submission Form
Setting up a multi-round submission form in Reviewr starts similarly to creating a single-round form. The initial steps are the same, and the multi-round structure is layered in afterward.
š” Need extra help navigating around the Reviewr interface? Check out these resources:
Initial Setup (Same as Single-Round Form)
Login to Your Reviewr Account
Go to https://my.reviewr.com
Enter your username and password
Click Login to access the admin dashboard
Access the Forms Page
From the Admin Dashboard, locate the Forms dropdown in the top navigation
Click the Forms page from the dropdown menu
Youāll be directed to the Forms Page, where you can create, edit, and manage all forms, including submission and evaluation forms
View and Edit Forms
On the Forms Page, youāll see a list of all forms in your program
To edit an existing form, click the pencil and box icon on the left side of the form
This opens the form editor, where you can modify fields, questions, and other settings
Building a Multi-Round Submission Form
Most of the beginning steps for creating a multi-round form are the same as creating a single-round form. When it comes time to build multiple rounds, hereās what to keep in mind:
š” Need additional help building your form? Try these resources:
Build Round 1 Normally
Create your first round of the submission form just like a single-round formāinclude all relevant fields and the submit button.Create Additional Rounds on Separate Pages
Add a new page for each additional round (e.g., Round 2, Round 3). Each round must be built on its own page.Add Fields for Each Round
Add fields specific to each round's requirements on its dedicated page.Label Each Page Clearly
Name each page in a way that reflects its roundāe.g., "Round 1," "Round 2," etc.āto keep the structure organized.Create Separate Groups for Each Round
Navigate to Groups & Divisions and create a group for each round. Use names that match your page labels (e.g., Round 1, Round 2). These groups help manage access and visibility.Contact Reviewr for Visibility Setup
Once your form pages and round groups are built, reach out via the in-app chat. The Reviewr team will set up page visibility so only the Round 1 page is visible to submitters initially.Finalize and Launch Round 1
After setup is complete and visibility is confirmed, launch your event and begin accepting Round 1 submissions.
Managing Additional Rounds After Round 1
Once your event is live and you're ready to advance submissions to the next round, follow these steps:
Complete Round 1 Evaluation
Make sure all submissions have been reviewed and scored according to your process.š Need help with evaluations?
Identify Advancing Submissions
Determine which submissions are moving forward.Optional: Place non-advancing entries into a different statusāDenied or Closedāfor clarity.
Notify Advancing Submitters
Send an email to notify submitters moving forward that they need to log back in and complete the next round of the form.You can do this by adding an Event Link to the āWinnerā email so it sends automatically when submissions are marked as winners.
Alternatively, create a new email template and manually send it to selected advancing submissions, informing them they have additional information to complete.
Update Submission Statuses
Move advancing submissions to Accepted status only if your configuration requires this for editing. You can check this under Configuration > Submission Settings > Editable Submission Statuses.Move Submissions to the Next Round's Group
Assign advancing submissions to the group labeled for the next round (e.g., from Round 1 to Round 2 group).Move Next Round Page to the Top of Form
Move the next round page, currently at the bottom of the form, to the top of the form. This will allow next round applicants to view the next round, without the ability to edit their previous round's submission.Adjust Submission Deadlines
Update the submission and countdown deadlines for the next round.
ā ļø Do not update the signup deadline.Allow Submitter Edits
Ensure submitters can edit their entries in the "Accepted" status. This is configured in Configuration > Submission Settings > Editable Submission Statuses.OR, if you don't want the "Accepted" status to be editable, you can put the submissions in the "Pending" status, so they can edit their forms and answer the next round of questions.
9. Repeat for Additional Rounds
Continue this cycle for each round until the final selection or winner is determined.
š Reminder: Be sure to mark any submissions not moving forward with a status other than Accepted (e.g., New, Ready, Denied, Pending, or Closed) to avoid confusion and prevent them from gaining edit access.