Aloha is Fully HIPAA Compliant
The Short Answer: You can work with Aloha with complete confidence regarding patient data security and HIPAA compliance.
The Verification: We've partnered with HIPAA One®, a leading HIPAA Risk Management firm that has been specializing in healthcare compliance since 2012. This isn't just a self-assessment - it's third-party verification of our compliance with the HIPAA Security Rule.
🛡️ What HIPAA One® Partnership Means for You
HIPAA One® uses their Software as a Service (SaaS) platform to manage the complex process of HIPAA compliance and data security. They verify that we meet all requirements for protecting sensitive electronic protected health information (ePHI) through comprehensive due diligence.
This covers all three required safeguard categories:
Physical Safeguards: Protection of computer systems and equipment
Administrative Safeguards: Policies and procedures for handling ePHI
Technical Safeguards: Technology controls to protect electronic information
🔐 Specific Security Measures We Use
Here are the industry-leading security protocols protecting your patient data:
Encryption and Secure Connections
128-bit Secure Sockets Layer (SSL) technology for all internet communications
This means every piece of data traveling between your computer and our servers is encrypted and secure
Advanced Data Protection
Industry-leading encryption hardware and software protecting all stored patient information
Advanced security protocols that meet or exceed healthcare industry standards
Ongoing Compliance Monitoring
Required HIPAA Security Risk Analysis conducted and maintained according to federal regulations (CFR 164.308(a)(1)(ii)(A))
Continuous monitoring and remediation of any identified security risks
Detailed compliance records maintained for audit purposes
🏆 Official Certification You Can Verify
www.reviewwave.com is registered with the HIPAA One® Certified Compliant Seal program.
This means our compliance status is publicly verifiable and continuously monitored. You can reference this certification in your own compliance documentation.
💡 What This Means for Your Practice
You're Protected: When you use Aloha, you're working with a verified HIPAA-compliant system that meets all federal requirements for protecting patient health information.
Audit-Ready: If your practice faces a HIPAA audit, you can confidently document that your communication and scheduling software meets all compliance requirements.
Peace of Mind: Your patients' sensitive health information is protected by the same high-level security standards used by major healthcare organizations.
💬 Common Questions About HIPAA Compliance
Q: Do I need to sign a Business Associate Agreement (BAA) with Aloha?
A: Contact our support team for BAA documentation and signing process - this is typically required for HIPAA compliance when working with any healthcare software vendor.
Q: Can I show this compliance information to my compliance officer?
A: Absolutely! You can reference our HIPAA One® partnership and certification. For detailed compliance documentation, contact our support team.
Q: What happens if HIPAA regulations change?
A: Our ongoing partnership with HIPAA One® means we continuously monitor and adapt to any regulatory changes to maintain compliance.
📋 Additional Privacy Information
For detailed information about how electronic protected health information (ePHI) is handled, you can review the HIPAA One® Privacy Policy, which covers the specific privacy practices for all data processed through their compliance management system.
💬 Need More Compliance Information?
Our support team can provide additional compliance documentation, Business Associate Agreements, and answer specific questions about how Aloha meets your practice's HIPAA requirements. We typically respond within 2-4 hours during business hours.
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