Some businesses require selling products by weight (e.g., kilograms, grams) instead of by unit or package. Rewaa provides a feature to handle weighted products, enabling inventory tracking based on the selected weight unit. Weighted products can include single or multiple types and can be integrated with electronic scales for seamless sales processes.
Steps to Add a Weighted Product Without Scale Integration
1. Set Up the Platform Settings
Navigate to Settings > Configuration.
Go to Settings for Weighted Product Configuration:
Choose the weight unit (e.g., kg, g).
Click Save.
2. Add the Product to the Inventory
Navigate to: Products & Inventory > Products > New Product.
Select Simple Product as the product type.
Product Information
Product Name:
Simple Product Name: Add in both Arabic and English in the same field (if required).
ℹ️ The product name appears on sales invoices, barcode labels, reports, and relevant fields in the system.
⚠️ Keep the name concise to avoid overcrowding invoices.
SKU (Stock Keeping Unit):
The SKU is a unique identifier for each product (cannot be duplicated). It consists of numbers and sometimes letters.
You can:
Use a global or custom SKU based on your company’s system.
Generate an automatic 12-digit SKU via the "Generate SKU" option.
ℹ️ Used for: Tracking inventory, Sales and invoices, Searching in reports, Purchase & return invoices, Stock counting, transfers, and adjustments.
Barcode (Optional):
Add a unique barcode, which can differ from the SKU.
Description (Optional):
Add a description of the product (not visible on invoices).
Product Image (Optional)
Upload an image to display on the POS system.
Drag and drop the image or use the upload option.
Enable the Weighted Product Option
Check the box for Weighted scale product.
The system will use the weight unit selected in the settings.
Stock and Pricing Details
Initial Cost:
Enter the cost per unit (e.g., per kilogram or gram).
The cost must be in SAR, excluding tax.
Example: If you purchase 4 kg of nuts for SAR 200, the cost per kg is SAR 50.
⚠️ Cannot be manually edited after saving the product.
Initial Quantity:
Enter the available quantity in the chosen unit (e.g., kg or g).
You can later update this through purchase orders.
Retail Price:
Enter the selling price per unit (e.g., kg or g).
Wholesale Price (Optional):
Specify the bulk price if applicable.
Buy Price: The most recent purchase price of the product.
Tax Type:
Select the appropriate tax rate.
Classification
Category (Optional): Organize products into categories for reporting and easier POS navigation.
Add new categories directly or choose existing ones.
ℹ️ You can add a main category, a subcategory, and a sub-subcategory. For more details, click here.
Add a New Main Category:
Click the (+) icon.
Enter the category name.
Click Save Category. The category will be added immediately.
Supplier (Optional): Assign a supplier to track purchase details.
Add new suppliers or select from the existing list.
ℹ️ Assigning a supplier helps track sales per supplier through the Sales by Product report.
Add a New Supplier:
Click the (+) icon.
2. Enter the following details:
Supplier Code: A unique alphanumeric identifier for each supplier. You can assign it based on a sequential numbering system or your internal classification method.
Supplier Name: Appears on purchase invoices, purchase returns, and expense vouchers.
3. Click Save Suppliers. The supplier will be added immediately and reflected in the Suppliers List, accessible via: Purchases & Suppliers > Suppliers.
Brand (Optional): Assign a brand to organize sales reports by brand.
Add a New Brand:
Click the (+) icon.
Enter the brand name.
Click Save Brand. The brand will be added immediately.
Saving the Product
After filling in all the required details, click Save to finalize the product addition.
FAQs
How do I add a variable-weighted product?
When adding a variable product to inventory, enable the Sell by Weight option and enter the product details according to the unit selected in the settings.
Is there a difference between adding pre-packaged weighted products and those weighed at the time of sale using an electronic scale?
Yes, the difference lies in how the SKU (Stock Keeping Unit) is assigned:
For pre-packaged weighted products: Use the barcode printed on the product.
For products weighed at the point of sale: If the electronic scale is integrated with the platform, the SKU is a 5-digit number derived from the printed barcode.
Example:
Product Name: Apple
Printed Barcode from Scale: 990000123101
To generate the SKU: Remove the first two digits (99) and use the following five digits (00001) as the SKU for the Apple product.
3. Can I track a weighted product by batch number?
Yes, enable the tracking option and add the batch details.
4. Can I select different weight units for each product?
No, the selected weight unit applies to all weighted products.
5. Can I enable the weighted option after saving the product?
Yes, go to the product details and check the Weighted Product option.
6. What if I mistakenly select the wrong weight unit?
You can change it through settings. The product price will remain unaffected.
7. How do I handle products bought in kilograms but sold in grams?
Add the inventory in kilograms and sell in grams by specifying the quantity during the sale (e.g., 0.250 for 250 grams).
8. Can I update the cost manually after saving the product?
No, the initial cost cannot be manually updated after saving.