An outstanding amount owed to a supplier is a financial obligation you must settle for the services or products they provide. Managing and paying these obligations ensures a good relationship with your supplier and guarantees the continuity of supply. This guide explains how to pay outstanding amounts after issuing purchase invoices.
Steps to Pay an Outstanding Amount
Navigate to:
Purchases and Suppliers > Suppliers > Search by supplier name or code.After selecting the supplier, click the three dots in the Actions column, and choose:
Pay Credit Amount.
A list of outstanding invoices for the supplier will appear.
Click the (>) arrow next to the invoice number to view its details.
Select the payment method.
Enter the amount you wish to pay (full amount or partial payment).
After confirming the payment, click Pay at the bottom left of the screen.
The payment will be recorded on the platform after clicking Pay.
Settling Debts Using Outstanding Credits
The Rewaa platform allows you to settle a supplier’s outstanding amount by using the available balance from unpaid return invoices.
For example: If you have returned goods to a supplier but have not received a refund, you can use this outstanding credit to pay the supplier’s due amount.
To complete the payment, navigate to:
Purchases and Suppliers > Suppliers > click the three dots next to the supplier’s name on the left side of the screen > select Pay Credit Amount.
Add the following information:
Payment Method: Debit (this option appears automatically if there are unpaid return invoices).
Paid Amount: Full or partial amount.
Click Pay. The system will deduct the balance from the supplier’s unpaid return invoices, settle the related purchase invoices, and automatically issue a payment voucher.
Generating a Payment Voucher
After making the payment, a payment voucher will be generated.
To print the payment voucher, go to:
Supplier Payments > Click the 🖨️ icon.Follow the steps to complete the printing process.
FAQs
1. Can I print a previous payment voucher at any time?
Yes, navigate to:
Purchases and Suppliers > Supplier Payments > Search by supplier name or code > Click the 🖨️ icon to print the voucher.
2. What payment methods are available for settling supplier amounts?
Rewaa provides two default payment methods: Cash, Credit Card
You can add more payment methods via:
Settings > Payment Methods. click here for more details.
3. Can I pay all outstanding invoices for a supplier at once?
Yes, if the payment method is the same for all invoices, you can pay multiple invoices simultaneously.
If payment methods differ, each invoice must be settled individually.
4. Can I pay an outstanding amount directly from purchase invoices?
Yes, navigate to:
Purchases and Suppliers > Purchase Invoices > Search by invoice number > Click the three dots in the Actions column > Click Pay.
Enter the amount, select the payment method, and click Pay.
5. Can I make partial payments instead of the full amount?
Yes, enter the desired payment amount in the designated field.
The system will display the amount paid and the remaining balance. Click Pay to proceed.
6. Is there a notification for overdue payments to suppliers?
No, there is no specific notification for overdue payments. However, you can track outstanding amounts via:
Suppliers List.
Reports > Supplier Payables.