Journal entries are a method to record ongoing financial transactions in your business, balancing between debit and credit accounts. Rewaa provides two types of journal entries: automated and manual.
Automated Entries
These entries are recorded automatically by Rewaa without your intervention. For example, when you issue a sales or purchase invoice or process employee salaries, the platform generates the journal entries automatically in the daily entries list.
ℹ️ When importing or deleting multiple products, only one journal entry is created per operation.
Manual Entries
You can use manual entries for specific manual transactions like adjustments or bank transfers. Rewaa supports double-entry (a single debit and credit) and compound entries (multiple debit and credit accounts in the same entry).
Adding a Manual Double Entry
Navigate to:
Accounting > Journal Entries > New Journal Entry.
Enter the following details:
Date: The entry date. You can set it to a past, current, or future date.
Location.
Notes (optional).
Add account details:
Select the first account and enter the debit or credit amount. Add a description (optional).
Select the second account and enter the corresponding debit or credit amount. Add a description (optional).
Attach files if necessary (optional).
Click Save to finalize.
The entry will immediately appear in the journal entries list.
ℹ️ To save and print, click the arrow next to "Save," then select Save and Print.
To save the journal entry as a draft and return to it later, click Save as Draft.
Adding a Manual Compound Entry
To create a compound entry, follow the same steps as above, but click the (+) sign to add additional accounts.
Examples of compound entries:
Debit Account 1 to Credit Account 1 and Credit Account 2.
Debit Account 1 and Debit Account 2 to Credit Account 1.
Debit Account 1 and Debit Account 2 to Credit Account 1 and Credit Account 2.
All manual and automated entries will be listed in the journal entries.
Customizing Columns
You can customize the columns to display specific data:
Click Customize and mark (✔) the fields you want to appear in the columns.
FAQs
1. Can I edit an entry after adding it?
Yes, editing is supported. Click here for details.
2. Can I duplicate a manual entry?
Yes, follow these steps:
Click the three dots next to the entry in the journal list.
Select Duplicate.
A new entry page with the same details will appear. Review the details and click Save to add the entry.
ℹ️ You can save and print the entry directly by selecting Save and Print from the dropdown next to the save button.
3. What does "Total is out by" mean?
This indicates that the debit total does not equal the credit total. Ensure both sides are balanced before saving the entry.
4. Can I record an entry for a Suppliers or customer account?
Yes:
When adding an entry, select the account Accounts Payable - Suppliers, choose the supplier’s name, and complete the entry following the same steps as before.
ℹ️ You can apply the same steps when adding an entry for a customer account. Select the account: Accounts Receivable - Customers. Choose the customer's name and complete the remaining steps.