When Face-to-Face proctoring is enabled in SmarterProctoring, students choose a location from a vetted database of approved options. To ensure a smooth experience, they’ll need time and guidance to schedule with an in-person proctor. This article outlines key steps and best practices for configuring your exams and supporting students throughout the process.
Types of In-Person Proctoring Options
SmarterProctoring includes several types of in-person proctoring locations that students may access:
Collegiate Testing Centers
Students may schedule their exam at:
Their home campus
Another college testing center within the SmarterProctoring network
Professional Testing Centers
Students may schedule at third-party testing sites that offer flexible hours and convenient locations.
Typically more accessible for students not near a college campus
Proctoring Professionals
Students can schedule with approved individuals or organizations to serve as proctors. These are typically set up by your institution as custom proctors, and may include:
Librarians
Notaries
HR Directors
Professional Tutoring Centers
Military Personnel
Education Professionals
Note: In most cases, school administrators approve these proctor types at the institution level. However, some institutions may allow departments or instructors to determine which professional proctors are permitted based on course-specific needs.
Instructor as Proctor
Instructors may serve as proctors by configuring:
Available dates
Time slots
Local testing locations
Give Students Time to Schedule
To avoid scheduling conflicts or delays:
Open exam windows early—ideally, several weeks in advance.
Post clear instructions in your LMS about the proctoring process.
Encourage students to search for proctors as soon as exams open.Use an Ad Hoc Proctor if Needed
If a student cannot locate a suitable in-person proctor through the database:
Instructors can assign a one-time Ad Hoc Proctor for that student using this guide: How to Add an Ad Hoc Proctor