Overview
Within Stellic, you can manage the permission(s) set on a group of users. This is an efficient way to manage many users and students who might all require the same permissions. From the platform you can create a group of users and assign permissions to the whole group. These permissions are identical to the permissions available for individual users. User groups in Stellic serve two primary purposes:
Managing permissions for multiple users simultaneously
Creating groups that can be used in notes, milestone approvals and workflow steps
You can create groups solely for communication purposes without assigning any permissions.
Important: While there are multiple ways to add users to groups, users can only be removed from groups by Superadmins, either manually through the Stellic interface or through a data feed.
Methods for Adding Users to Groups
Stellic offers three methods for adding users to groups: Manually through Stellic, File Feed Integration, and SSO Attribute Integration.
1. Manually Through Stellic
Navigate to your institution's Stellic login page and sign in with your credentials.
From the left navigation pane, select Staff.
From the Staff page, click the Groups tab. All existing groups appear.
Click the user group you want to manage permissions for. From the user group page, you can see the Users tab, the Purpose tab, and the Permissions tab.
From the Users tab, click + Add Users to Group. You can search for a single user, or add multiple users at once.
2. File Feed Integration
Users can be assigned to groups during the initial user import process. A column in your user data file can specify group affiliations for each user.
Note: Contact your Stellic representative for detailed implementation instructions.
3. SSO Attribute Integration (SAML Only)
For institutions using SAML authentication, group membership can be managed through SSO attributes:
Upon login, Stellic reads a designated SSO attribute to update the user's group memberships in real-time
The institution must first create the groups in Stellic (including permissions)
The exact Stellic group names must be included in the SSO attribute
Benefits:
Tighter permission control
Access determined at login
Centralized management through your institution's identity system
This option is currently available only for institutions using SAML login. Contact your Stellic representative for implementation details.
Add Permission to Group
From the Staff page, click the Groups tab. All existing groups appear.
Click the user group you want to manage permissions for. From the user group page, you can see the Users tab, the Purpose tab, and the Permissions tab.
Click the Permissions tab.
Click Add Permission. From the Permissions drop down, select the permission type you want to assign to this group. Options include:
Student
Audit
Pathway
Exception
Shared Requirements
Institution Wide
Select the permission type
Select the scope type this permission will apply towards from the Scope dropdown.
Scope types change depending on which type of permission you are applying. For example, Student scopes are different from Audit scopes. Institution Wide permissions do not have other scope options.
Depending on the scope, search for and select the specific scope group you are setting.
Click the checkboxes for the permissions to apply to this user group.
Click Save.
Remove Permissions from Group
Deleting permissions are final. Make sure to be careful when deleting.
When removing a permission, be aware that it may affect inherited permissions downstream. For example, if you remove a permission from a parent level (such as a Department), any child levels (such as Programs) that were inheriting that permission will lose access to it, unless they have their own directly assigned permissions. Always review the full permission hierarchy before deletion to understand the potential impact.
From the Staff page, click the Groups tab. All existing groups appear.
Click the user group you want to manage permissions for.
From this user’s profile, select Permissions. The active permissions for the group are displayed by type.
For the permission you want to delete, click the overflow menu
Click Delete. A warning screen appears.
Click Delete again.