How Does Take Command Support HRA Reimbursement and Employee Compliance?
Take Command is a platform that simplifies the setup and management of Health Reimbursement Arrangements (HRAs), ensuring compliance with legal and IRS guidelines while providing employees with an easy-to-use reimbursement system. Below are details on their services, employee responsibilities, and other key processes related to HRA usage.
Overview of Take Command's HRA Services
Take Command provides the following services to support HRA setup and management:
Generates required legal documents, including compliant pre-tax reimbursement settings, Summary Plan Descriptions, and Benefit Summaries.
Provides a platform for employees to shop for ACA-eligible individual health plans and offers one-on-one assistance with enrollment via specialists. Employees may also shop outside of the platform as long as coverage is ACA-eligible. Note that group plans are not permitted.
Reviews and verifies plans for IRS compliance and premium eligibility under HRA regulations.
Provides live support via phone or chat during business hours.
Facilitates compliance by handling required reimbursement details, employee onboarding, and regulatory updates. There are no setup fees or long-term contracts involved.
Roles and Responsibilities of Employees
To participate in an HRA effectively, employees need to fulfill the following responsibilities:
Plan Selection: Employees are responsible for selecting an ACA-eligible health plan either through Take Command’s platform or externally. For Medicare users, proof of coverage (Parts A/B or C/Medicare Advantage) must be uploaded to access funds.
Plan Enrollment: Individually enroll in the selected health plan.
Submitting Proof of Expenses: Upload eligible premium and/or medical expense documentation for verification. Approved submissions are then eligible for reimbursement.
HRA Reimbursement Workflow
Take Command has created a systematic workflow for HRA reimbursement:
Create Individual Accounts: Employees receive a portal account to manage reimbursements.
Upload Documentation: Eligible expenses must be uploaded to the portal to apply for reimbursement.
Verification and Reporting: Take Command verifies documentation for plan eligibility and sends reimbursement reports to the employer.
Reimbursement Payment: Approved reimbursements are processed and paid directly by the employer, often through payroll or checking accounts. Note: Take Command does not offer preloaded debit cards; all expenses require submission and approval.
Compliance and Documentation Requirements
Only ACA-compliant insurance plans or Medicare coverage (Parts A/B or C) are eligible for HRA reimbursement.
Documentation such as proof of eligible premiums or qualified medical expenses must be provided through the portal for verification.
Take Command secures all provided documentation under HIPAA guidelines and ensures transparency in tax-related compliance.
FAQs About Special Cases
What If I Buy My Plan Outside Take Command?
Yes, you may purchase an individual health plan outside the Take Command platform, and your HRA allowance will remain the same as long as the selected plan is ACA-eligible. Group plans, however, are not covered by HRA allowances.
Can I Use a Prepaid HRA or Debit Card for Purchases?
No, Take Command does not offer preloaded debit or HRA cards. Submission and approval of eligible expenses are mandatory for reimbursement.
What Should Medicare Participants Do?
Employees on Medicare should upload proof of enrollment in either Medicare Parts A and B or Part C/Medicare Advantage to access HRA reimbursements. Compliance with your plan rules is essential for reimbursement approval.
Support and Assistance from Take Command
Take Command offers robust support for employees and employers alike, providing assistance with plan selection, compliance verification, and portal usage. Their award-winning support team is available during business hours via phone and live chat. By following these outlined steps and leveraging the Take Command platform, employees can efficiently manage their HRA reimbursements while ensuring compliance with IRS and legal requirements.