Tax-Free Reimbursements

A recurring reimbursement should be added to the employee's pay template so that the reimbursement is added to each automatically generated pay run. If there's currently a Draft run, the reimbursement will be added to that run as well.

  1. In payroll, click Employees, and click on the employee's name.

  2. Click the Pay Template tab.

  3. Scroll down to the Reimbursements section, and click +Add New Reimbursement.

  4. Choose the reimbursement type, and enter the amount.

  5. Repeat the steps above for each eligible employee

Taxable Reimbursements (QSEHRA Only)

To add recurring taxable earnings to paychecks going forward, enter them in the pay template:

  1. Click People in the top menu bar.

  2. Click on a name in the list to open up their details.

  3. Under Earnings, click +Add New Earnings.

  4. Select the type of earnings: Choose "Additional Earnings"

  5. Make sure to click Save each time a new item is added.

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