Overview
In this update we're announcing two new exciting workflows: terminations and approvals.
The terminations workflow allows HRBPs to initiate an employee's termination in TeamOhana, promoting visibility, accurate forecasting, and a streamlined process to every stakeholder affected by the employee's exit.
The approvals workflow creates a clear and consistent process for budget impacting changes, eliminating confusion around how (and from whom) approvals are requested.
More information about these two new features, as well as some other exciting updates from our community below!
Community news and events
Guest blog post by David Wieseneck, VP of Finance at Demostack
David Wieseneck, the featured guest on the fourth episode of our Headcount People Podcast, joins us again for a blog post about navigating the headcount planning process during our current business environment.
Read the blog post here.
New features
Terminations workflow
When an employee terminates from a company, there is a ripple effect that impacts stakeholders across the entire organization. TeamOhana's terminations workflow empowers those stakeholders by providing:
visibility into employee changes to HR teams (by capturing information like voluntary/involuntary and regrettable/non-regrettable)
real-time, accurate forecasts and budgets for Finance teams
a streamlined backfill creation process for hiring managers
a head start on hiring for Talent teams
When terminations are initiated in TeamOhana, details such as voluntary/involuntary, regrettable/non-regrettable, and the reason for termination are all captured, and the HRBP has the option to create a backfill for the terminating employee all in the same workflow. This process ensures that every minute is optimized, and the lag between the employee's termination and the new hire's start date is as short as possible.
Read our how-to article for a step by step guide to initiating a termination in TeamOhana.
Approvals workflow
TeamOhana requires that all budget-impacting headcount changes, such as new headcount requests, change requests, and terminations, are reviewed and approved by a set of approvers. The benefits to the approval workflow reach every member of the organization:
Approvals create a clear and consistent structure for budget impacting changes that every budget owner, hiring manager, Finance and HR user can access when necessary. They eliminate the confusion around what the process is and who needs to be consulted for headcount approvals
The workflow is streamlined and effortless. Rather than needing to track down multiple stakeholders over numerous channels, those wishing to submit requests need only to log into TeamOhana.
Every approval generates an audit trail, so it's easy to track who has reviewed what and when. Members of the approval rule will also be sent notifications when action is required so that they can act fast and not lose time to sifting through emails and Slack messages.
Once the approval workflows are created, they'll automatically go into effect for each new budget-impacting request submitted by members of your team.
This help center article has more information about creating and enabling approval rules for new headcount requests, change requests, and terminations.
Help and resources
Check out our new and improved TeamOhana field guides for Recruiting Leaders and Recruiters to ensure you're taking advantage of every feature in TeamOhana available to Talent teams.
Have other questions? Connect with our team here to get 1:1 support and learn about best practices for rolling out these new features in your organization today.