Skip to main content

Prescribing Medications

Prescribe Medications / Vaccinations, Medication manager, Medication reporting.

Stuart Jones avatar
Written by Stuart Jones
Updated over 3 years ago

If you are using Sports Office as part of the RFU, please see this guide HERE.

Introduction

There are 2 Medication Databases available to use in Sports Office.

The first one is a global list of medications (We can be add medications to this list if you contact us from either the support chat bubble or your TSO support email).

Or, if you wish to use your own bespoke medications list and monitor / manage that stock, you could use our Medication Manager. For a guide on setting that up, please see HERE.

Prescribing Medications

Within SOAP Notes

You can prescribe medications directly against an Injury or Illness via the SOAP note of said problem.

  • In the SOAP note itself, once you are happy with the note content > click Add and Continue

  • The ‘Medications’ tab becomes active > select it

  • If Medication Manager is set up, you will have the option to 'take from Stock' or choose from the Global Database ('Not from Stock')

  • Complete the required fields and click ‘Add medication’ from the bottom right

  • Go back to the SOAP note tab to finish saving the entry either 'edit locked' or 'edit unlocked'

  • If the SOAP note is left unlocked, you can ‘Edit’ the medication entry by editing the SOAP note > Selecting the Medications tab > Click 'edit' against the Medication

  • If using the Medication Manager, the Stock Quantity is removed from the Total Quantity of that medication. This allows you to manage your stock levels

From the Medical Team Status Page

If the medication is not for a specific problem, you can Prescribe both Medications and Vaccinations from the Team Status page using either:

  • The ‘Prescribe’ launch point or

  • The 3 dot Ellipsis menu at the end of a player

Once on the Prescribe page:

  • Choose whether you are using your Stock manager or not

  • Complete the fields as required

  • OPTIONAL: You can state if the Medication has been ‘Issued by’ another practitioner even though you are adding it to the Sports Office database

  • OPTIONAL: You can make the medication ‘Private’ which means that only you will see the medication

  • Click 'Add Medication' to save

  • You can edit / delete medications that you have prescribed if they were made in error. Deleted meds stay in the 'Deleted Additional Medications' tab for legal reasons.

NOTE: This page will only show Active, Expired and Deleted Additional Medications that were allocated through the ‘Prescribe’ option. It does not show medications added through SOAP notes.

Reporting

If you are using Medication Manager, you can use the Medication Manager page to report on Medications Issued, Expired, Wasted and Used.

If you are using the Non stock method (or a mixture of both Stock and Non Stock) you can find the Medications, Vaccinations and Nutritional Supplements Issued report in the ‘Medical Reports’ area found in Medical.

  • Simply complete your report criteria

  • Click ‘Apply Filter’ to run report

The Sports Office Contacts

Please use the following support channels to help further with any related questions/issues you may be having with your system.

Telephone:

0330 058 0303 - Our phone line is open Monday to Friday from 8:30am to 4:30pm

Email:

For Clients using the Premier League PMA system:

For all other Client:

For Clients from the IRFU:

Chat:

Our interactive chat bubble in the bottom right of your platform

Someone will aim to reply to your email within 24 hours given it isn’t on a weekend.

Did this answer your question?