Toast Payroll employees! You will find everything you need on this page. We understand that you typically only log in to get paystubs or Form W-2s, but have a look around. Browse the topics and FAQ below to locate answers to your questions.
Use this short link to spread the word about this page: toast.help/employees. For Spanish-speaking employees, see toast.help/empleados.
2025 Form W-2s will be available on Monday, January 19, 2026. |
New Hire Guide (new page)
The MyToast App: Account (new page, start here to gain access)
The MyToast App: Shifts (new page)
The MyToast App: Pay (new page)
The MyToast App: Chat (new page)
Toast Pay Card Employee Guide (new page)
Open Enrollment Employee Guide (new page)
Toast Payroll Login
Log In to Toast Payroll
Navigate to payroll.toasttab.com.
Enter the Email associated with your Toast Payroll account. If you have forgotten or misplaced this information, your manager or payroll administrator can provide it. Select Next.
Enter your Password and select Next again. If you have forgotten or misplaced your password, select Don't remember your password? and an email will be sent out to help reset your password. No one can see your current password, including your managers or anyone at Toast.
Before you reach the Toast Payroll dashboard, you might see one of two things:
A notice may pop up before you reach the Toast Payroll dashboard. Please follow the steps on-screen to verify your email address, add your social security number (SSN), or confirm your Form W-2 election, if necessary.
If you need login troubleshooting help, visit Log in to Toast: Troubleshoot Login. It can assist you with a forgotten email or password, login lockout, error screens, and more.
Change Login Information for Toast Payroll
Once you have a single email and password for all Toast products, visit Log in to Toast: Update Your Account to update the email address and/or password you use to log in.
Form W-2s and Pay Stubs
Locate Your Form W-2 in the MyToast App
On or after January 19, 2026, employees can use the MyToast app to access their Form W-2. You'll even receive a notification once your form is ready so you can file as soon as possible. Due to security reasons (social security numbers appear on Form W-2s), Toast Payroll cannot send a Form W-2 to an employee's email or home address.
For security purposes, former employees are unable to use the MyToast app to access a Form W-2. They will need to use the Toast Payroll route mentioned below.
If you haven't already, scan the QR code below with your Apple or Android mobile device.
Apple devices must have iOS 16.0 or later installed and Android devices must have Android 11 or later installed. Select the links to learn how to check your smartphone's OS version.
Open the app and log in with your email address and password. If you're having trouble logging in, visit Log in to Toast: Troubleshoot Login.
You may see a notification you can tap on the Today tab. If not, you can always access your Form W-2 by navigating to Pay > Access Tax Forms (W-2s).
Select a Form W-2 to open or download it. If you'd like to print it, it may be easier to use the Toast Payroll method.
For illustrative purposes
NEW! The One Big Beautiful Bill allows for individual tax deductions on tip and overtime premium amounts for eligible employees when filing their personal income taxes. Learn more by reading Toast Payroll: No Taxes on Tips and/or Overtime.
NEW! Be aware of the possible federal tax benefits. See Notice 797.
If you have any questions that this article does not answer, check out Toast Payroll: Manage The Form W-2 Experience.
Locate Your Form W-2 in Toast Payroll
On or after January 19, 2026, employees can access their Form W-2 in Toast Payroll. Due to security reasons (social security numbers appear on Form W-2s), Toast Payroll cannot send a Form W-2 to an employee's email or home address.
Former employees must use this process to access a Form W-2. Their login information will still work, but they will have limited system access. They can contact their former employer to troubleshoot forgotten login information. To keep information secure, Toast cannot help former employees update their login information.
Log in to payroll.toasttab.com.
Navigate to My Profile > Taxes & Documents.
Select the Year-End Documents tab. Then scroll down to locate the W-2 section. Select the hyperlink for the appropriate year's Form W-2 and a PDF will automatically download for printing or emailing.
Take a look at this page for a breakdown of each section on your Form W-2.
When will it be available? Form W-2s will be uploaded to the system on January 19th, 2026.
What if I don't see a Form W-2? Be sure that the date is January 19th, 2026 or later and you're on the Year End Documents tab. If you still do not see one, contact your employer.
What happens if some of the information is wrong or missing? Reach out to your manager or payroll administrator. Toast cannot assist employees directly on this issue.
I lost my paper Form W-2. What now? You can print one off yourself by downloading and printing the electronic copy in your profile or your manager or payroll administrator can generate a new one for you from the master file uploaded to the Toast Payroll system.
NEW! The One Big Beautiful Bill allows for individual tax deductions on tip and overtime premium amounts for eligible employees when filing their personal income taxes. Learn more by reading Toast Payroll: No Taxes on Tips and/or Overtime.
NEW! Be aware of the possible federal tax benefits. See Notice 797.
If you have any questions that this article does not answer, check out Toast Payroll: Manage The Form W-2 Experience.
Change to a Paper or Electronic Form W-2
You must make this selection prior to the last payroll of the year. However, no matter which method you choose, electronic Form W-2 are available to every eligible employee and by using the Toast Payroll method of accessing Form W-2s, you can print it if you wish.
Log in to payroll.toasttab.com.
Navigate to My Profile > Taxes & Documents.
Select the Year-End Documents tab.
At the top of this page, select the Edit button.
This will expand the gray section of the page. You can now check either Electronic or Paper.
If you select Paper, your employer will be responsible for distributing your Form W-2 to you.
If you select Electronic, you will be responsible for retrieving your Form W-2 from the MyToast app or from this page. It will be available on or after January 19th, 2026.
You do not have to provide an e-signature, but it can help for auditing purposes. Select Save to finish.
Find Paystubs in the MyToast App
If you haven't already, scan the QR code below with your Apple or Android mobile device.
Apple devices must have iOS 16.0 or later installed and Android devices must have Android 11 or later installed. Select the links to learn how to check your smartphone's OS version.
Open the app and log in with your email address and password. If you're having trouble logging in, visit Log in to Toast: Troubleshoot Login.
Navigate to the Pay tab. Your most recent paystub will be at the top of this tab. Select the > caret icon to expand a paystub or select Show more to load older pay stubs.
For illustrative purposes
Find Paystubs in Toast Payroll
Log in to payroll.toasttab.com.
Navigate to My Profile > Pay History.
The bar at the top displays highlights of your most recent pay stub. The > icon on the right will allow you to download it.
In the Paystubs section, select the download arrow or the > icon to produce a paystub for that check date. Select Run report to put multiple paystubs onto the same report. The Detail report type will break out each paystub individually and the Summary report will combine all the paystubs within your selected date range.
The MyToast App (Employee App)
MyToast Sneak Peak
The MyToast app is for all employees of Toast restaurants. Depending on which Toast products your restaurant uses, the MyToast app lets you check your declared tips and clock in/out times, manage your Toast Pay Card, take Toast PayOuts, download your Form W-2, check your schedule, swap shifts, view your tip receipt (tip pool breakdown), view your paystubs, chat with other employees at your restaurant, and more. Your manager can help confirm the functions you have access to.
These articles all relate to a specific tab on the app. If you don't yet have the app or haven't logged in for the first time, begin with The MyToast App: Account. Once you're logged in, you'll see the tabs that are available to you and you can read the articles below for information about a tab's features.
The MyToast App: Account (new page, start here to gain access)
The MyToast App: Shifts (new page)
The MyToast App: Pay (new page)
The MyToast App: Chat (new page)
The MyToast App: Today (new page)
Employee Information
Add or Update Your Direct Deposit Account in Toast Payroll
Before taking these steps, ask your manager or payroll administrator if the next payroll has begun already. If so, the funds may be sent to the original direct deposit account (if one existed) or you may receive a paper check.
Log in to payroll.toasttab.com.
Navigate to My Profile and select Payment Method.
If you are adding a direct deposit account, select the Direct deposit tile and then choose + Add bank account.
If you'd like to remove a direct deposit account, select the trashcan icon next to it. If you'd like to add a second direct deposit account, select Add split deposit.
After selecting + Add bank account, Add split deposit, or the trashcan icon, you will be asked to verify your identity. This prevents anyone but you accessing or editing the information on this page.
Select Verify when you're asked to confirm your identity. A six-digit code will then be texted to your phone number on-file with your Toast account. Enter this six-digit code into the pop-up in Toast Payroll. Note: Toast representatives will never ask you for this code, so do not provide this code to anyone.
If you do not see the pop-up, you may need to disable your ad blocker and retry this action. You can re-enable it once you're done with these instructions.
If you selected + Add bank account or Add split deposit, a modal called Plaid will appear. Plaid is an industry leader in validating employee bank accounts. Enter your phone number and select Continue on the first screen here.
If at any time the Plaid process is not successful and/or you receive an error, check out the Troubleshoot Plaid section of Toast Payroll: Get Help With Direct Deposit Accounts for more help.
Locate and select your banking institution. You may need to use the search bar to find the correct bank. Once you select it, Plaid will ask for the login credentials of your online banking account. Enter the username and password used to log into your online banking service.
If your bank does not appear in the list, your employer (an HR+ user) can add your direct deposit information manually. For security purposes, employees and managers cannot enter direct deposit bank accounts manually. HR+ users can enter direct deposit information manually for any user besides themselves.
Plaid will then list the accounts associated with the login information you entered. Select the account you would like to be your primary direct deposit account and choose Continue.
You'll know you're all set once you see this Success message.
Substitute Account Numbers With Plaid
To help protect its members from fraud, some financial institutions (including, but not limited to Chase Bank, US Bank, and PNC Bank) use substitute account numbers when providing your bank account information to some authorized third-parties, such as Plaid. These substitute account numbers only work with a single designated third-party.
When linking with Plaid, these banks will return tokenized/encrypted routing and account numbers which can be uses for ACH transactions, but are not your actual account and routing numbers. The mask in Plaid, however, will continue to be based on the actual account number. In other words, it is expected that your routing and/or account numbers on the Payment Method page may not match what you have on record.
Update Your Form W-4 in Toast Payroll
Log in to payroll.toasttab.com.
Navigate to My Profile > Taxes & Documents.
Select the Tax Forms tab. Scroll down to the W4 Forms section and you may see a button labeled Fill Out State W-4 (if your state collects income tax). Use this if you wish to update your state Form W-4 or select the Federal W-4 hyperlink to edit that one. Select Submit to finish.
For more information about Form W-4s, visit the federal website here or go to your state's Department of Revenue website. Toast Payroll cannot advise on how to fill out this form. You may wish to contact a tax advisor or CPA.
Update Personal Information in Toast Payroll
Log in to payroll.toasttab.com.
Navigate to My Profile > Profile.
There are four sections on this page. Select the Edit button to the right of the section header you would like to edit. Make the necessary changes and select Save changes.
Personal Information: Primary personal information
Contact Information: Phone number (edit your email address here)
Addresses: Home and mailing addresses
Emergency Contacts: People to contact in case of emergency
Time Entries
View Timesheets in Toast Payroll
Log in to payroll.toasttab.com.
Navigate to My Profile > Pay History > Timesheets.
The graph and table are unique ways to see your hours over time. Underneath the graph, you'll see the different pay periods you have worked. Select any pay period for more information.
A table will present the days and hours you have worked within the chosen pay period. View the total hours in a period in the bottom-right corner.
Time Away From Work (TAFW) Requests in Toast Payroll
If your company uses the Toast Payroll TAFW package, employees are able to request and manage their TAFW options such as sick time, vacation, and PTO. Time away from work is based on company policy and requires manager approval. For more information on TAFW, view Toast Payroll: Get Started With Time Away from Work (TAFW).
Log in to payroll.toasttab.com.
Navigate to My Profile > Time Off.
Select the Request button in the upper-right corner of the page.
First, choose the date(s) and the TAFW type you're requesting. Select Next.
Set the range of hours you're requesting TAFW from. Note the total hours of your request and the remaining hours in the TAFW category are displayed. Select Next when finished.
Add a comment. This step is optional, but may help explain your request. Select Next.
The last step will display the remaining hours of the selected TAFW type. Select Finish to send this request out for approval. Once your request is approved or denied, you will receive an email notification.
Benefits
Enrollment Through SimplyInsured
When your employer hires you into Toast Payroll, the following will occur if your company uses SimplyInsured to offer benefits to your employees:
You'll be checked against eligibility requirements first established by your employer.
If you're eligible, you'll receive an email from SimplyInsured sent to your email on-file in Toast Payroll.
Open that email and select the link to log into SimplyInsured.
You'll use your Toast Payroll email address and create a password to begin and select your plan.
Refer to Toast Payroll: Employee Enrollment in SimplyInsured Benefits if needed.
Frequently Asked Questions (FAQ) for Toast Payroll
I have not received my paycheck/direct deposit. How do I receive it?
Reach out to your manager or payroll administrator. They may be able to research where it is or they can contact Toast Payroll Customer Care for assistance.
The taxes on my paycheck seem incorrect. Why am I being withheld so much or so little?
The taxes on your paychecks are determined by the selections on your Form W-4 and standard IRS tax tables. Modifications to your Form W-4 will affect how your taxes are calculated. You may wish to look at a tax withholding estimator from the IRS for further information. If you still have questions, reach out to your tax professional. Toast Payroll cannot advise on why taxes are calculated in a specific way.
What should I enter on my Form W-4?
As it turns out, Toast Payroll cannot help you decide which options are right for you. Please contact your tax advisor or accountant.
This content is for informational purposes and is not intended as legal, tax, HR, or any other professional advice. Please contact an attorney or other professional for advice.