COGS stands for cost of goods sold. In accounting, this is the sum of all expenses that comprise the sales of your menu items: food purchases, beverage purchases, to-go supplies, etc. The formula used to calculate COGS is Beginning Inventory + Purchases - Ending Inventory.
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In xtraCHEF, COGS are typically reported at a broad level, such as food, beverage, supplies, and more, in the form of a customizable COGS Group. These COGS groups will be mapped to both a sales category, which are created in Toast to record your sales by type, and a purchase category, which are customizable in xtraCHEF and record your purchases by type.

The graphic below represents how both purchases and sales flow into your COGS groups in xtraCHEF. Several default COGS groups are pre-created within your xtraCHEF account, but users are able to create custom COGS.
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Note: COGS in xtraCHEF do not impact accounting platforms and are only for xtraCHEF reporting purposes.

This 3-minute video will walk you through mapping COGS (cost of goods sold) in xtraCHEF.
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Select the gear icon > Sales setup (near the bottom). On this page, select Sales mapping.
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Proceed by mapping all sales categories (pulled from Toast) to their respective COGS group. For lines that say Select COGS in the COGS column, pick a COGS group from the drop-down menu. As an example below, the Appetizers sales category is mapped to the Food Supply Cost COGS group. Select Save when you're finished with all sales categories.
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Select the gear icon > Purchase Categories. Make sure to select a line to highlight a category that needs to be mapped to a COGS group before selecting Edit Category.
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Select a COGS Group for this category and mark the Include for COGS checkbox. Press Save to finish.
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You can even map multiple categories at once. First, select the checkbox for each category you want to include. Then select Action > Edit COGS Mapping. Once you've selected your intended COGS Group, select Save.

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