Accounting & Invoicing

By Agent1 author85 articles

xtraCHEF: Bulk Delete InvoicesLearn how to delete multiple invoices at once using the Invoice Dashboard in xtraCHEF

xtraCHEF: Get Started With Accounting PeriodsLearn how to add a new accounting period to your locations in xtraCHEF.

xtraCHEF: Integrations and Data ExchangesIn addition to integrating directly with Toast, xtraCHEF can be configured to connect directly with, or extract data to, a number of third-p

xtraCHEF: Sage Intacct IntegrationLearn more about xtraCHEF's integration with Sage Intacct and how to configure it.

xtraCHEF: Extract MonitorThe Extract Monitor keeps a record of successful and unsuccessful extracts to QuickBooks. You may also download a file for non-QuickBooks sy

xtraCHEF: Get Started With Tenant Configuration SettingsLearn how to access and update your xtraCHEF account settings, also called Tenant Configuration.

COGS

xtraCHEF: Production Cost of a Food Item

xtraCHEF: COGS MappingDiscover how and why you should map COGS (Cost of Goods Sold) in xtraCHEF.

xtraCHEF: COGS ReportUse this article to set up and view your COGS report.

xtraCHEF: Add and Edit COGS GroupsLearn where and how to find, edit, or create new COGS groups in xtraCHEF.

Invoicing

xtraCHEF: Action Needed InvoicesSometimes invoices in xtraCHEF need additional information on to continue processing. Learn more about why invoices are flagged as Action Ne

xtraCHEF: Assign Invoice Items to ProductsLearn how to connect your individual invoice items to products here.

xtraCHEF: Upload Invoices and Receipts on MobileSkip the copying machine! Use your xtraCHEF Mobile app to photograph Invoices or receipts and upload them directly to your account.

xtraCHEF: Mobile ApprovalIf you've been assigned to approve invoices, you can handle your approvals right from the xtraCHEF app.

xtraCHEF: Mobile NotificationsxtraCHEF can push notifications to the xtraCHEF app on your mobile device, but you can customize which ones you receive.

xtraCHEF: Invoice RejectionsRejections are invoices that xtraCHEF cannot process. Learn more about why an invoice is rejected and what to do about it.

xtraCHEF: Track Invoice Status on the xtraCHEF AppUse your mobile device and the xtraCHEF app to track your uploaded invoices and receipts.

xtraCHEF: Rejected and Action Needed InvoicesRejections and Action Needed can occur when an uploaded document cannot be accepted as is. Learn more about why this occurs and resolutions

xtraCHEF: Map Invoice ItemsLearn how to use the Map Invoice Items feature in xtraCHEF.

xtraCHEF: Change an Invoice Item's GL Code or CategoryLearn how to change GL codes and categories for invoice items in xtraCHEF.

xtraCHEF: Get Started With ReconciliationLooking for a streamlined way of monitoring your invoice uploads while ensuring no action items slip through the cracks? Your Reconciliation

xtraCHEF: Get Started With Toast Bill PayWith xtraCHEF, you can now track and pay invoice balances to your vendors and record this into QuickBooks, all without leaving xtraCHEF. Lea

xtraCHEF: Assign Invoice Date as Invoice ID

xtraCHEF: Reassign Product Unit for Products and Associated Items

xtraCHEF: Invoices and Invoice StatusLearn how to monitor the status of xtraCHEF invoices and what each invoice status means.

xtraCHEF: Invoice SearchSearch xtraCHEF invoices by date, vendor, and more.

xtraCHEF: ApprovalsLearn how to create approval rules for invoice uploads/AP automation in xtraCHEF and how to approve invoices.

xtraCHEF: Upload Invoices and Receipts (Desktop)Learn how to upload receipts, invoices, and other documents to xtraCHEF.

xtraCHEF: Edit Invoice Line ItemsYou can edit your invoice's line item information via the Action Needed or Invoices pages in your xtraCHEF account.

Journal Entries & General Ledger Codes

xtraCHEF: General Ledger (GL) CodesGeneral Ledger (GL) codes allow you to break out and track your spending and revenue. Learn about GL codes' role in xtraCHEF and how to crea

xtraCHEF: View and Edit LocationsLearn how to view your location details and make any changes to your locations in xtraCHEF.

xtraCHEF: Sync Sales Journal Entries to IntacctxtraCHEF offers the capability to sync your sales data into Intacct as journal entries

xtraCHEF: Chart of AccountsLearn about the Chart of Accounts (COA) in xtraCHEF.

Orders

xtraCHEF: Order HistoryWith xtraCHEF, access your organization's order history to help you track prices, vendors, and inventory trends over time.

xtraCHEF: Create OrdersReview how you can send orders to your vendors right from xtraCHEF.

xtraCHEF: Inbound Orders (Central Kitchen)Explore how to designate a central kitchen in xtraCHEF and how to create and fulfill inbound orders placed by locations to your central kitc

xtraCHEF: Create Orders on MobileOrder on mobile lets you create a list of items from your catalog of previously purchased invoice items, from uploaded bid sheets, or via a

xtraCHEF: Order GuidesLooking to streamline your ordering process? Allow locations to place recurring or common orders by creating Order Guides in xtraCHEF.

xtraCHEF: Outbound OrdersOutbound Orders on xtraCHEF help keep your supply chain on track and ensure orders are completed in a timely manner.

xtraCHEF: NotificationsNotifications help ensure your exceptions are not overlooked and your invoices reconcile in a timely fashion for account payable.

xtraCHEF: Get Started With Payment TermsPayment Terms allow you to set guidelines for how and when you will pay your vendors. They must reflect your agreements with suppliers.

Purchase Categories

xtraCHEF: Create and Edit Purchase CategoriesCategories help track where you're spending your money on a more granular level than GL codes. Learn how to create and edit purchase categor

Quickbooks Integration

Get Help With Payroll Accounting SyncFind troubleshooting steps and resolutions to error messages with the Payroll Accounting Sync to QuickBooks Online.

Match Toast Payroll Categories to Your Accounting System's GL Codes

xtraCHEF: Switch QuickBooks Integrations

Get Help With Error: We Couldn't Connect to QuickBooks

xtraCHEF: Clear RMS Reference Feature for QuickBooksClear RMS Reference is a technical "reset" for an invoice that did not sync to QuickBooks Online or QuickBooks Desktop during extract.

xtraCHEF: QuickBooks CompatibilityDiscover how compatible QuickBooks versions are for your xtraCHEF account.

xtraCHEF: Get Help With QuickBooks Extract ErrorsIf you get an error message while extracting invoices from xtraCHEF to Quickbooks, learn how you can correct this error.

xtraCHEF: Receipt Extract for QuickBooks OnlineIf enabled, documents uploaded to your xtraCHEF account as receipts can extract to QuickBooks Online.

xtraCHEF: Set up QuickBooks Class or Location TrackingLearn how to set up the QuickBooks class or location tracking setting in xtraCHEF.

xtraCHEF: Get Started With QuickBooks Desktop IntegrationxtraCHEF allows you to transfer bills and journal entries to QuickBooks Desktop, simplifying your accounts payable (AP) workflow and saving

xtraCHEF: Get Help With Sales Syncs to QuickBooksLearn how to resolve common sync alerts for your xtraCHEF and QuickBooks integration.

Get Started With Payroll Accounting SyncToast now offers a direct sync to QuickBooks Online from Toast Web and Toast Payroll.

Manage the Payroll Accounting SyncIf you use Toast Payroll, review these different features of the payroll accounting sync from Toast to eligible accounting systems.

xtraCHEF: Get Started With QuickBooks Online Sales SyncingIntegrate your xtraCHEF and Quickbooks Online account to pull even more value from your data.

Sales Sync

xtraCHEF: Reconcile Toast Payroll DataWant to cross-examine the payroll amounts being captured by xtraCHEF by comparing it to what's shown in Toast Payroll?

xtraCHEF: Daily Sales on MobileUse a mobile device and the xtraCHEF app to view your daily sales, make adjustments, and add closing inventory.

xtraCHEF: Sync MonitorThe Sync Monitor lets you track raw sales data from Toast and record relevant events. It is also where xtraCHEF records sales and payroll sy

Vendors

xtraCHEF: Set Up an EDI Integration With VendorsEDI integrations allow your vendors to quickly and automatically transfer invoice data to your xtraCHEF account.

xtraCHEF: Pay Vendor Bills With Toast Bill PayBill Pay allows customers to track and fulfill vendor bills. Once an invoice is approved, Bill Pay lets you pay the balance to the vendor.

xtraCHEF: Get Started With VendorsYour xtraCHEF Vendor Hub lets you view, update, and add all your vendor information in one place.

xtraCHEF: Vendor Statement ReconciliationVendor statement reconciliation helps you ensures that there are no mistakes or inaccuracies between the vendor statement and the items in y

Add Additional Vendors to Your Fintech EDIThis guide gives detailed steps to add vendors to your Fintech EDI connection with xtraCHEF.

xtraCHEF Reporting

xtraCHEF: Get Started With Food Cost Weekly AnalyticsFood Cost Weekly reporting allows you different views and plenty of details about food costs per date, vendor, and menu item.

xtraCHEF: Operating SummaryCan you afford raises? Is your restaurant's location hurting your bottom line? Answer important questions using xtraCHEF's Operating Summary

xtraCHEF: Get Started With Spending by Category AnalyticsYour Spending by Category analytics can help you quickly visualize where and how you spend across categories.

xtraCHEF: Get Started With Category Weekly AnalyticsLearn where to find your Category Weekly spending analytics and what the data means.

xtraCHEF: Get Started With Spending by Vendor AnalyticsLearn how you can use Spending by Vendor analytics to gain both broad insights and granular data to help make informed decisions about your

xtraCHEF: Get Started With Spending by GL AnalyticsMake your GL codes work for you by leveraging xtraCHEF's Spending by GL analytics.

xtraCHEF: Get Started With Budget ReportingDiscover the process of setting up and using xtraCHEF's Budget feature.

xtraCHEF: Get Started With Cost Management ReportsLearn how to view cost management reports and how you can apply that data to make sound financial decisions and minimize unnecessary spendin

xtraCHEF: Cost CenterCost Centers in xtraCHEF can further breakout your expenses.

xtraCHEF: Navigate the DashboardThe dashboard is your default starting page in xtraCHEF and houses quick-view reports.

xtraCHEF: Get Started With the Price TrackerLocated on your xtraCHEF dashboard, this report highlights any variance in previously recorded invoice items.

xtraCHEF: Review Analytics ReportsIn xtraCHEF, the Analytics tab automatically breaks out purchase and sales-related data into quick glance reports.

xtraCHEF: Variance Analysis and Product Mix ReportsOnce recipes have been created and mapped, xtraCHEF can begin diving into your menu item profit margins and show how your prime costs rise a

xtraCHEF: Review Reports in the Reporting ModuleIn xtraCHEF, your Reporting page hosts detailed accounts of your restaurant's cost management and visualization, inventory, and more.

xtraCHEF: Introduction to Reporting and AnalyticsLearn more about the reporting, analytics, and insight available to you in xtraCHEF.

xtraCHEF: Get Started With Cost Visualization ReportsThese four reports revolve around your expenses and offer different ways to compare and track when compared to your overall spending.

Profit & Loss Statements

xtraCHEF: Get Started With Actual vs. Theoretical Analysis ReportsLearn how Actual vs. Theoretical analysis can assist with food costs, waste, and more. Discover the Inventory Analytics and Manage Waste fea

xtraCHEF: Get Started With Inventory ReportsLearn how to use the four reports on your Inventory > Reports page.

xtraCHEF: Levels of ReportingLearn more about the organizational layers used in xtraCHEF, and how they work together to organize your reporting.