Edition: Professional, Business, Enterprise
User-level: System Administrator
Previous steps: Rates and Rate Groups
Staff rates allow you to assign a charge-out value for different roles in your organization (e.g. Architect, Director, Associate etc).
Update your staff rates in-line with industry standard rates, increasing salary costs and other factors such as changing business costs and inflation.
What is a staff rate?
A staff rate is a charge-out value ($) assigned to staff to use when entering timesheets. The charge out value equals how much an hour of billable time could be invoiced for (if a stage is set as hourly rate).
These values are used when billing hours on project invoices. Create a staff rate for each job role or position in the business.
Add a new staff rate
Go to: Settings > Financial > Rates
Click 'Add' and select 'Staff'
Type in the name of the rate in Name
Enter a Charge value
Select which Rate groups the rate should be added to (e.g. Madrid Architecture)
Save
Update a staff rate
Staff rates can be updated after creation.
To update the charge value open the rate that needs to be edited and go to select 'Update rate':
Enter a new charge out value
Set the New effective from date. This allows you to set when the new rate will come into effect from:
This allows you to add in a rate in advance to a future rate increase, for example you can preset an increase to a rate to come into effect from 01 January next year by selecting the future date (e.g. 01/01/23).
Tip: the New effective date cannot be set any earlier than the last effective date previously selected the last time the rate was updated.
Staff rate summary and rate history
After a rate has been created, you will be able to view previous modifications to this rate including:
Staff rate summary - shows which staff have previously been assigned this rate.
Rate history - shows previous changes made to the charge value.
Tip: Staff can be assigned a primary and additional selected rates as required in their staff record.
Where to next?
What other features does this relate to?