The Prosecution tab provides designated team members with the ability to add, edit, and delete Prosecution information regarding a particular CAC case.

The information is separated into the following sections: “Referral,” “Prosecution,”

“Prosecution Decision,” “Prosecution Outcomes,” “Outside Referrals,” “Additional Points of Contact” and “Document Upload.”

The Save and Cancel buttons for the tab are located in the header above the active page. You must select “Save” to save information entered into each section to the case record.

NOTE: Users with “View” privileges can view the information on the page, however, text boxes and pick list options are disabled.

The “Referral” section is used to record the agency and personnel who referred the case to prosecution and the date referred.

STEP 1: Enter Date

Start by entering the date the prosecutor’s office was made aware of the case in the “Date” field. You can either use the calendar to select the date or enter it in MM/DD/YYYY format.

STEP 2: Enter the Referring Agency

Figure 1. Referral Date Field

Select the agency that made the referral from the “Referral Source” drop down list.

Figure 2. Referral Source Field

To add a new Agency, click on the “Add” button next to the Referral Source field.

Figure 3. Referral Source “Add” Button

A “New Agency” dialog box will appear with a list of existing agencies at the top. Check to make sure the agency you want to add is not in the list. If it is on the list, select it there and return to the Referral section. If it is not on the list, enter the agency name, address and phone number in the open fields. Click “Save” to add the new agency or “Cancel” to forego adding a new agency.

Figure 4. “New Agency” Details

STEP 3: Enter the Individual Making the Referral

Next, select the individual who made the referral from the “Person” dropdown list.

Figure 5. Person Making the Referral

To add a new Person, click on the “Add” button next to the Person field.

Figure 6. Add New Person

A “New Personnel” dialog box will appear with a list of existing individuals associated with the agency. Check to make sure the person you want to add is not in the list. If they are on the list, click cancel to return the Incoming Referral section and select them from the Person drop down box.

If the individual does not appear in the list, enter the individual’s name, credentials, job title, email address and phone number, if known. First and last names are required. Click “Save” to add the new person or “Cancel” to forego adding a new person.

Figure 7. Adding New Person Data Fields

The prosecution section is used to record key information about which Prosecutor’s office received the referral.

STEP 1: Select the Primary Prosecution Agency

Enter the “Primary Prosecution Agency.”

Figure 8. Primary Prosecution Agency

To add a new Agency, click on the “Add” button next to the Referral Source field.

Figure 9. Prosecution Agency “Add” Button

A “New Agency” dialog box will appear with a list of existing agencies at the top. Check to make sure the agency you want to add is not in the list. If it is on the list, select it there and return to the Prosecution section. If it is not on the list, enter the agency name, address and phone number in the open fields. Click “Save” to add the new agency or “Cancel” to forego adding a new agency.

Figure 10. New Agency Details

STEP 1: Select the Lead Prosecutor

Select the “Lead Prosecutor” assigned to the case from the “Person” pick list.

Figure 11. Lead Prosecutor

To add a new Person, click on the “Add” button next to the Person field.

Figure 12. Lead Prosecutor “Add” Button

A “New Personnel” dialog box will appear with a list of existing individuals associated with the agency. Check to make sure the person you want to add is not in the list. If they are on the list, click cancel to return to the Prosecution section and select them from the Person dropdown box. If the individual does not appear in the list, enter the individual’s name, credentials, job title, email address and phone number, if known. First and last names are required. Click “Save” to add the new person or “Cancel” to forego adding a new person.

Figure 13. New Agency Detail Fields

STEP 3: Enter Data in Custom Fields

Enter information into any custom fields your CAC has added to the Prosecution section.

Figure 14. Prosecution Custom Fields

There are two custom fields available for your CAC to use in this section. When they are not in use, they are hidden.

STEP 4: Indicate if Case is Ready for MDT Review

Check this box to indicate that the LE process has proceeded to the point that the case is ready for a team review.

Figure 15. Ready for MDT Review Checkbox

The prosecution decision section provides a record of the decision to prosecute for each alleged offender on the case.

STEP 1: Add Offender to Prosecution Decision Table

Click on the “Add New” button on the Prosecution Decision section.

Figure 16. “Add New” Prosecution Decision

A dialog box will appear for entering information for this record. Select the “Alleged Offender” from the dropdown field. This pick list will automatically contain the names of each alleged offender associated with this case.

Figure 17. Prosecution Details Select the agency and personnel reviewing the case for prosecution.

Enter the “Review Date” either by using the calendar to select a date or typing in the date in MM/DD/YYYY format.

Choose a “Prosecute Status” from the dropdown list.

Click “Update” to add the record or “Cancel” to forego adding the record.

NOTE: Review Date and Prosecution Status are used to tabulate statistics for the NCA Statistics Report.

STEP 2: Add or Create a new Prosecution Case

Once you have saved the new Prosecution Decision record, you can either link this record to an existing Prosecution Case or create a new Prosecution Case, whichever is applicable.

To do this, click on the “Edit” button beside the Prosecution Decision record you want to link to an existing Prosecution Case or create a new one for.

Figure 18. “Edit” Button

A dialog box will appear which shows the details you previously entered and a new section on the bottom for linking this record to an existing Prosecution Case or to create a new one.

Figure 19. Link Record to an Existing Prosecution Case or to Create a New One

To link it to an existing Prosecution Case, enter the Prosecution Case number in the field “Link to Case No.” then click on the “Update” button.

To create a new case, click on the link for “Create New Case”. This will open a dialog box for entering the information on the new Prosecution Case.

Figure 20. Prosecution Case Detail Fields

Enter data in all the relevant fields for the Prosecution Case. Click on the “Save” button to save your changes or click on “Cancel” if you do not want to save the details for the new Prosecution Case.

There is a possibility that your CAC has added up to 5 custom fields here. When not in use, they are hidden.

Figure 21. Prosecution Custom Fields

Once the Prosecution Case has been saved and if you added a Prosecution Case Number, the case number will be shown under the column Prosecution Case Number in the Prosecution Decision table.

This is a link that will redirect you to the Prosecution Case details when clicked.

Figure 22. Prosecution Case Number Link

If you do not enter a case number, the link under the Prosecution Case Number will be shown as “View Case”. When clicked, this will also redirect you to the Prosecution Case details.

Figure 23. “View Case” Link

When the Prosecution Case has been created, you will then be able to add charges and court activities in the case. Click on the link for the Prosecution Case. The Prosecution Case Details dialog box will come up.

Towards the bottom, you will find the Charges and Court Activities sections. To see details of Charges, click on the arrowhead pointing to the right beside the case number to expand the table.

Do the same for the arrowhead pointing to the right beside the name of the alleged offender in the case.

To add a new charge, click on the “Add New Record” button.

Figure 24. Charge Details and “Add new record”

A dialog box with fields for entering information about the Charge will come up. Enter data in all applicable fields regarding the Charge record you want to add. Click “Update” to save your changes and go back to the Prosecution Case Details or click “Cancel” if you do not want to save your changes.

Figure 25. Charge Details

To make additional changes to a record, select the “Edit” button next to the record in the table.

Once changes are made, select “Update” to save your changes and return to the Prosecution Case Details.

To delete a record, click on the “Delete” button. A pop up box will ask, “Are you sure you want to delete this record?” Select “OK” to delete or “Cancel” to forego deleting the record.

Figure 26. “Edit” and “Delete” Charges

To add Court Activities related to the Prosecution Case, go to the Court Activities section and click on the “Add new record” button.

Figure 27. “Add new record”

A dialog box will come up where you can enter the details regarding the court activity you want to add.

Figure 28. Court Activities Details

After adding all the relevant information for the court activity, click on the “Update” button to save your changes or click on “Cancel” to forego saving the record.

To make additional changes to a court activity, select the “Edit” button next to the record in the table.

Once changes are made, select “Update” to save your changes and return to the Prosecution Case Details.

To delete a record, click on the “Delete” button. A pop up box will ask, “Are you sure you want to delete this record?” Select “OK” to delete or “Cancel” to forego deleting the record.

Figure 29. “Edit” and “Delete”

Prosecution Case Details Section - Data Fields

See the description of the different data fields for the Prosecution Case in the table below.

Figure 30. Prosecution Case Details Section - Data Fields

STEP 3: Edit or Delete a Record on the Prosecution Decision Table

To make additional changes to a record, select the “Edit” button next to the record in the table.

Once changes are made, select “Update” to save your changes and return to the Prosecution Decision table.

To delete a record, click on the “Delete” button. A pop up box will ask, “Are you sure you want to delete this record?” Select “OK” to delete or “Cancel” to forego deleting the record.

Figure 31. “Edit” and “Delete”

The prosecution outcomes section is used to record the final disposition for the case, (as it relates to the child’s case and is reported to NCA in the NCA statistical report. Additional outcome details can be recorded on the optional Prosecution Case).

STEP 1: Select a Prosecution Outcome

Select the most applicable “Outcome” from the dropdown list. The Outcome list is not customizable.

It represents the overall outcome related to the CAC case. If the alleged offender(s) is/are found guilty of one offense but other charges are dropped, the goal is to report the most favorable prosecution outcome in this data field.

Figure 32a. Old “Outcome” Dropdown List

Figure 32b. New Prosecution Area and Outcome Dropdown List

NOTE: Prosecution Outcomes are used for NCA statistics.

STEP 2: Enter Outcome Date

Enter the date the Outcome was entered.

Figure 33. “Outcome Date” Field

NOTE: Outcome Dates are used for NCA statistics.

STEP 3: Enter the Completed Date

Enter the “Completed Date” once all activity related to this case has concluded. When you enter the date here, the Prosecution Status on the Case Tracking table on the General Tab will change to “Complete.”

Figure 34. “Completed Date” Field

STEP 4: Enter Data in Custom Fields

Enter information into any custom fields your CAC has added to the Prosecution Outcome section.

There are up to 4 custom fields available for use by each CAC. When not in use, they are hidden.

Figure 35a. Prosecution Outcome Custom Fields

Figure 35b. New Prosecution Outcome area and custom fields.

See the descriptions of the data fields in the table below.

The table below contains information about the data fields on the PROSECUTION tab. Red data fields are used to tabulate statistics for the NCA Statistics Report.

Figure 36. Prosecution Tab Data Field Details

The outside referrals table is used to record referrals made for services or support that is outside of the scope of services established for all alleged victims.

STEP 1: Add an Outside Referral

Click on the “Add New Referral” button to add an outside referral.

Figure 37. “Add New Referral”

Enter the date of the referral in the “Date” field either by using the calendar to choose the date or entering the date in MM/DD/YYYY format. Select the agency the referral was made to in the “Referred To” drop down list and enter any comments, if applicable, in the “Comment” box.

Figure 38. New Referral Details

Click “Update” to add the referral or “Cancel” to forego adding the referral.

STEP 2: Edit or Delete an Outside Referral

To make changes to a referral record, select the “Edit” button next to the record in the table.

Once changes are made, select “Update” to save your changes and return to the list.

To delete a record, select the “Delete” button. A pop up box will ask, “Are you sure you want to delete this record?” Select “OK” to delete or “Cancel” to forego deleting the record.

Figure 39. “Edit” and “Delete”

The Additional Points of Contact is a table that provides a place to note information about people that are significant to the investigation.

STEP 1: Add a New Point of Contact

Click on the “Add a New Point of Contact” button to add a new point of contact.

Figure 40. “Add a New Point of Contact”

A dialog box will come up where you can enter the details for the additional contact. Enter information into the “Agency”, “Name”, “Phone” and “Email” fields.

Click “Update” to add the contact or “Cancel” to forego adding the contact.

Figure 41. New Point of Contact Details

NOTE: All of the fields in the table are text fields and all are optional. To enter the phone number you can enter 7 or 10 consecutive numbers and the system will format the number like this: (xxx) xxx-xxxx. To add an extension, enter an “x” immediately after the last number and then up to a 4 digit extension.

STEP 2: Edit or Delete a Point of Contact

To make changes to a point of contact record, click on the “Edit” button next to the record in the table.

Once changes are made, select “Update” to save your changes and return to the list.

To delete a record, select the “Delete” button. A pop up box will ask, “Are you sure you want to delete this record?” Select “OK” to delete or “Cancel” to forego deleting the record.

Figure 42. “Edit” and “Delete”

To upload documents related to the information entered on the Presenting Tab, scroll down to the “Document Upload” table and click on the “Select files” button.

Refer to the “Document Upload” help file for details on uploading and managing documents.

NOTE: NCA does not recommend the storage of evidentiary documents as part of this case record. Any copies of evidentiary materials should be retained by the appropriate law enforcement and prosecution partners.