What are pay periods
Pay periods are used to calculate holiday accruals for hourly paid employees.
For example, if one pay period is default 4 weeks and an employee works 3 days per week at 8 hours per day, they work a total of 24 hours per week. Over 2 pay periods (8 weeks), this adds up to 192 hours.
To estimate holiday accrual, these hours are multiplied by the applicable accrual rate. Using a standard rate of 12.07%, the employee would accrue approximately 23 hours of holiday over that time:
192 hours × 12.07% = 23.18 hours, round to 23 hours
Consistently applying pay periods ensures that hourly paid staff accrue holiday leave accurately.
How to create pay periods
Go to Pay Periods in the configuration (the cog icon in the top right-hand corner).
Select Create Pay Period.
Name the pay period and select the suitable frequency.
Set the end of period and click Create.
You can also customise the pay periods and set up segments for your employees if necessary.
How to implement pay periods
Go to General Settings in the configuration.
Head over to the Payroll section.
Set the default pay period for hourly staff as needed.
For hourly staff requiring a specific pay period, open their employee profile, hover over the Employment section, and update the pay period accordingly.
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