What is an Absence report
The Absence Report allows you to see each absence that is recorded as a separate row and includes employee reference, first and last name, sickness hour type, start and end dates, and the total number of days (including part days).
How to export an Absence report
Go to the configure portal.
Head over to Reports.
Select Absences that sits under Leave & Absence.
Select the date range and the location that you wish to view.
Select Detailed or Summary View.
Select the type of Absence from the drop down menu.
Click on the Run button.
Make sure the expected information appears in the on-screen report, and then click Download to export the data in the Excel spreadsheet.
How to schedule an Absence report
Scheduled reports can be set to automatically send to the relevant members via email, keeping them informed and ensuring that no one misses important information.
After running the report, simply click Schedule.
Give the report a title.
Select the suitable frequency and time.
Enable the report attachment if required. This allows recipients to view the report directly without having to log into Rota King, provided the report size is under 10 MB.
Add email addresses.
Click Save.
To make changes to a scheduled report, navigate to the Scheduled Reports section under Reporting, select the report you wish to modify, and edit it as needed.
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