Kojo is the leading materials procurement platform, used by Contractors across the country to connect with Vendors and order the construction materials they need. When a Contractor is using Kojo, Vendors have the opportunity to easily receive orders from Kojo digitally and Contractor benefit from having their order acknowledged directly in their procurement solution.
We’ve made enhancements in Kojo to automate ordering for you and the Contractor through our vendor integrations. This will enable you to to more easily:
Receive orders with the right items from Contractors
Send acknowledgements to Contractors with accurate pricing and backorders.
Step 1: Receive Order
When a Contractor sends an Order from Kojo, you'll continue to get Kojo's Order email
Step 2: Review Order in ERP
When a Contractor is connected directly through a vendor integration you can now receive orders in your ERP's digital order queue.
Example Order Queue in JD Edwards. Each ERP has it's own process.
Step 3: Place Order in ERP
After reviewing the order you can review the ordered items and place the order.
Example how to place order in JD Edwards. Each ERP has its own process.
Step 4: Send Acknowledgement to Kojo
Finally export the acknowledgement from your ERP into Kojo digitally.
Example how to export order acknowledgement in JD Edwards to Kojo via a print option. Each ERP has its own process for example an automatic trigger on entered POs.
Step 5: Sales Rep gets Kojo Order Acknowledgement Email
When order acknowledgement is sent back into Kojo via EDI. We will send a confirmation email with the contents of the order acknowledgement we received to the sales rep and cc the purchasing manager. The sales rep can review that the line items received into kojo are as expected.
Step 6: Buyer Reviews Acknowledgement In Kojo
The Contractor is then alerted that you've submitted an acknowledgement, and they can easily review the acknowledgement and import the contents to their order in just a few clicks
Contractor can review acknowledgement that come via the vendor integration in the Order's attachment tab by clicking "Review Pricing".
Note the file uploaded directly into Kojo from vendors is an EDI file with the line item data. EDI file contents are not meant to be viewed outside of Kojo. If you still need the PDF please have your sales rep continue to send those to your team via email.
Buyer's can review the contents of the order acknowledgement by clicking "Review Pricing" and choose to import the line items.
Current Fields processed in the acknowledgement
Row #
Qty
Description
Unit Price
UOM
Extended Price
Backorder date/qty (if any)
Vendor Part Number (if any)
After importing the acknowledgement the line items on the order are updated to reflect the vendor's order acknowledgement with a banner with the timestamp the acknowledgement was imported.
To update the PO to the acknowledged status you still have to click the acknowledge. Importing the acknowledgement just updates the line item not updating PO status.
