Connecting directly with your vendors through Kojo EDI/API integrations simplifies your ordering process even further. When a supplier generates an Invoice they have a few options for providing that Invoice back to Kojo. Our vendor integrations provide the quickest and most accurate way to get your quotation into Kojo.
There are two possible paths for invoices to make it into Kojo without integration:
Vendors send an invoice in the form of .pdf to your Invoice inbox for processing. They simply appear in your Kojo invoice inbox when ready for review.
Vendor emails you an invoice directly, and you upload it into Kojo. It then appears in the inbox for review.
After Integration
Vendors send invoices via EDI. The EDI invoices, once sent by the vendor, will appear in your Kojo invoice inbox. There is no scanning that needs to happen as the EDI integration ensures that all of the data from the suppliers system is correctly populated into Kojo. These invoices can be reviewed and approved in Kojo.
When EDI invoices are used with EDI Quotations, and EDI Order Acknowledgments. Matching of invoice line items, quantities and pricing becomes quicker and more accurate. A video of the process can be viewed below.
You can learn more about EDI transactions in Kojo here https://intercom.help/use-kojo/en/articles/9798509-what-is-an-edi-integration