New Journal
You can make single-currency journals only on Voly. Journals will always be in your vessel’s reporting currency. You can record any multi-currency movements from the Banking page directly.
To create a new journal you will complete the following;
Go to Journals, then click + New Journal
Select a date
Add a journal name/description
Select an account
Enter a credit or debit value
Enter a description
Click + to add another line. Repeat process.
Once ready, click + Add Journal
Account Revaluation Wizard
• The account revaluation journal wizard makes revaluating your foreign currency accounts simpler as it automates the adjustments for you.
• This feature is permission-based and can be found under the Journals tab in the navigation bar with the button found in the top right-hand corner.
• Once you have selected the account revaluation button you will then select a journal date and add your journal description.
• You will then see all the non-reporting currency accounts, showing the balances based on the chosen date, grouped by currency, with a suggested rate based on live API rate and pre-calculated journals.
• Here you will have the option to amend the adjustment amount or FX rate on a per-line basis, which will recalculate the other values on the line
• You can also update the FX rate at the Currency level, which will update all accounts within the currency.
• Additional Fields can be added, using the additional fields icon
• You can use the checkboxes to select which accounts you want to be included in the journal, once you have made your edits and added a Journal Description, you will then be able to create your journal
• There are filters available to find the accounts that need revaluating. Please note when you ‘create journal’ using the filters, only the accounts displayed on the screen will be included in the journal. Any accounts that have been filtered out will not be included in the final journal.
•Once the journal has been created, you will be directed back to the Journal page. You can click into the Journal and see the credits/debits against each account selected and a balance line against the FX Fluctuation category.
You can also use the ‘Edit Journal’ button to make edits to the journal, including adding a cost centre, additional fields and a line description
Manual Account Revaluation
To do an account revaluation:
Go to Journals, then click + Account Revaluation
Select a date and enter a description
If required, add a cost centre and any additional fields
Select the account or invoice you want to revalue from the dropdown list
Then, enter the journal amount
When ready, click + Add Account Revaluation
Audit File
You can find the audit file on the Invoice page. Click on Accounts Payable, then click on the currency and scroll down to the bottom of the page. You can download the audit file as an Excel file.
Still have questions?
Send us a message through the chat icon in the web app, email us or keep looking through our Help Centre for more information.