There may be times when you want to email multiple students at the same time. There are two methods in eAcademy™ Genius to accomplish this task. The search criteria and options for each method vary, so you will want to use the method that works best for you.
Select the links (bookmarks) below to navigate to the step-by-step directions.
The search criteria you may want to select include Status, Currently Enrolled, Grade Level, or Course. From the results, you can select specific students when sending your bulk email.
The search criteria you may want to select include Course, Teacher, or Grade Level. From the results, you are NOT able to select specific students when sending your bulk email. All students who meet the criteria you selected will receive the email.
Method 1: Using the Students link to send bulk emails
After logging into eAcademy™ Genius, select Students from the top menu bar.
Select Bulk Emails from the left navigation menu.
Search criteria: If desired, select criteria to limit your results.
Please note: If you want to limit the student list to currently enrolled students, then select Yes next to Currently Enrolled.
Select Get Data after selecting your criteria.
Select the check box next to the students you want to include in your email.
Scroll to the bottom of the student list and select Bulk Email.
Template: If desired, choose a template and make any edits. Otherwise, you can skip this selection and create your own email.
Subject: If you select a template, the subject line will fill in automatically. If you did not select a template, enter the email’s subject.
Attachment: If desired, include an attachment to your email.
Determine who you want to receive the email.
Guardian: Parent or Guardian listed on the student’s account
Affiliation: Main Online Education Advisor (OEA) at student’s school district
Academic Director: Jessica Zuk (WIU Curriculum Services Supervisor and eAcademy Lead)
Dont copy student: You can choose not to copy the student.
Body: If you selected a template, you can edit the email body. Otherwise, type out your message. Use the editing toolbar to change the font, add bullets, or add a hyperlink.
Select variable…: As you construct your email, you can insert a variable from the drop-down list, if desired. For example, under Student Info, select [PREFERRED_NAME] to automatically insert the student’s preferred name if it’s listed in Genius. If no preferred name is listed, the student’s first name will be entered.
Sample: Select Update Sample to see an email sample that will be sent out. Make any edits as needed and select Update Sample to see your changes.
Pay attention to the text at the top of the page, Clicking on Send will send this email to the X students selected in the previous screen. If you don’t want to proceed, simply navigate to a different page without selecting Send.
If satisfied with your email, select Send at the top of the page.
To view the email afterward, access one of your students' accounts and select View communications.
Method 2: Using the Enrollments link to send bulk emails
After logging into Genius, select Enrollments from the top menu bar.
Search criteria: Next to Term, select the applicable term so that you do not get results from previous school years. The terms you can choose from include Full Year 20XX/20XX, Fall 20XX, and Spring 20XX.
Additional search criteria: If desired, select additional criteria to limit your results. Be careful not to select too many options, or you may get zero results.
Select Get Data after selecting your criteria.
Select Emails from the left navigation menu.
Template: If desired, choose a template and make any edits. Otherwise, you can skip this selection and create your own email.
Subject: If you select a template, the subject line will fill in automatically. If you did not select a template, enter the email’s subject.
Attachment: If desired, include an attachment to your email.
Determine who you want to receive the email.
Guardian: Parent or Guardian listed on the student’s account
Affiliation: Main OEA at the student’s school district
Academic Director: Jessica Zuk (WIU Curriculum Services Supervisor and eAcademy Lead)
Coaches: School staff members who have been assigned to monitor the student’s account (e.g., special education teacher, school counselor, learning support teacher)
Teacher: Teacher for the course
Dont copy Student: You can choose not to copy the student.
Send also to Student's Messages Inbox: Sends the email to the student's Messages Inbox in Genius
Send one email per student: Select this option so that students only get one email instead of one email for EVERY course enrollment.
Body: If you selected a template, you can edit the email body. Otherwise, type out your message. Use the editing toolbar to change the font, add bullets, or add a hyperlink.
Select variable…: As you construct your email, you can insert a variable from the drop-down list. For example, under Student Info, select [PREFERRED_NAME] to automatically insert the student’s preferred name if it’s listed in Genius. If no preferred name is listed, the student’s first name will be entered.
Sample: Select Update Sample to see an email sample that will be sent out. Make any edits as needed and select Update Sample to see your changes.
Pay attention to the text at the top of the page, Clicking on Send will send this email to the X enrollments selected in the previous screen. If you don’t want to proceed, simply navigate to a different page without selecting Send.
If satisfied with your email, select Send at the top of the page.
To view the email afterward, access one of your students’ accounts and select View communications.