With the migration of courses from Moodle to Schoology during the 2021/22 school year, there were some adjustments you will need to make to your course. Each topic (or section) in a Moodle course was converted into a folder in Schoology. Within each topic folder, you would have seen numerous items that include labels, pages, images, links, assignments, quizzes, and discussions (forums). If you have not already done so, make sure to review each item carefully so you can decide what adjustments you may need to make.

Below is a list of some of the adjustments you should have already addressed in your course(s).

Click the links (bookmarks) below to navigate to the step-by-step instructions.

  1. Unpublish (hide) most of your topic folders: Unpublish (or hide) all topic folders except for your Introduction folder and Week 1 folder. Take your time and go through the course reviewing one topic folder each week, staying ahead of students. Once you have adjusted the contents in a topic folder to your liking, publish the topic folder at least one (1) day before students are to begin working on that topic.

    1. Top folder – this is a master folder of your quiz banks. Please keep this folder unpublished (hidden) from students all year. In some cases, this folder may be empty and you may delete it.

    2. Quiz Categories folder – this folder is a master folder of your quiz categories and may not appear in each course. If listed in your course, please keep it unpublished (hidden) from students all year. In some cases, this folder may be empty and you may delete it.

  2. Create grading categories for the Schoology gradebook: Create the following grading categories: Assessments (same thing as Moodle quizzes), Assignments, and Discussions (same thing as forums). Do not create any additional categories.

  3. Adjust graded material due dates and point values: Update your due dates and total point values to ensure that they are correct for each week. Hiding the content until the week that you want students working on it will give you the control that you need to ensure that students do not work ahead.

  4. Rename the Topic 0 Folder: This is your General / Introduction topic folder. If you renamed the General topic in Moodle, then your Schoology folder should have the same name. If the topic folder name is listed as Topic 0, please rename this folder accordingly.

  5. Unpublish labels: Labels did not convert properly. Please go through your course(s) and hide these from students.

  6. Delete empty folders: In a few cases, when courses were migrated from Moodle to Schoology, folders that contain no content were created in Schoology. Please delete any empty folders that are in your course(s).

Unpublishing (hiding) a Topic Folder:

Students may be alarmed that they can only see the Introduction and Week 1 folders in your course. In your Welcome email to students, explain that you will be publishing topic folders each week. Provide students with a publishing schedule so they can be prepared for the school year.

Navigate to your Schoology course.

To the right of the topic folder name, click the gear icon and then click Unpublish.

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Click Unpublish to confirm that you want to unpublish the folder.

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Publishing a Topic Folder:

Once you have adjusted the contents in a topic folder to your liking, publish the folder at least one (1) day before students are to begin working on that topic.

To the right of the topic folder name, click the gear icon and then click Publish.

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Click Publish to confirm that you want to publish the topic folder and make it visible.

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Creating Grading Categories for the Schoology Gradebook:

From the left navigation menu, click Grade Setup.

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To the right of Categories, click Add.

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Category Name: Enter the word Assessments and click Create. DO NOT EDIT Calculated by or Drop lowest. Repeat these steps and create two more categories: Assignments, Discussions. When finished, do not weight the categories.

Adjusting Graded Material Due Dates and Point Values:

Assignments:

To the right of the assignment name, click the gear icon and then click Edit.

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Description: Review the assignment instructions and adjust them as needed. Remove links to any assignment submission directions that describe how to submit assignments in Moodle.

Due Date: Click the Calendar icon and select the Due date. Make sure to select the same date you used in your Moodle assignment. The time of 11:59PM will automatically populate.

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Point Value: Change the point value to the same value as your Moodle assignment.

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Category: Select the Assignments category.

Period: Select the correct grading period. In the course migration, all graded materials were placed in the Q1 21-22 grading period.

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Factor and Scale/Rubric: Leave the Factor set at 1.00 and the Scale/Rubric set at Numeric.

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Click Save Changes.

Assessments (quizzes):

To the right of the assessment name, click the gear icon and then click Edit.

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Due Date: Click the Calendar icon and select the Due date. Make sure to select the same date you used in your Moodle quiz. The time of 11:59PM will automatically populate.

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Point Value: Change the point value to the same value as your Moodle quiz.

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Category: Select the Assessments category.

Period: Select the correct grading period. In the course migration, all graded materials were placed in the Q1 21-22 grading period.

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Factor and Scale/Rubric: Leave the Factor set at 1.00 and the Scale/Rubric set at Numeric.

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Click Save Changes.

Discussions (forums):

To the right of the discussion name, click the gear icon and then click Edit.

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Review the discussion instructions and adjust them as needed. Students only need to type their answer in a text box to respond to the prompt.

Grading: If you are grading the discussion in your Moodle course, then check the box next to Enable Grading.

Due Date: Click the Calendar icon and select the Due date. Make sure to select the same date you used in your Moodle forum. The time of 11:59PM will automatically populate.

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Point Value: Change the point value to the same value as your Moodle forum.

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Category: Select the Discussions category.

Period: Select the correct grading period. In the course migration, all graded materials were placed in the Q1 21-22 grading period.

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Factor and Scale/Rubric: Leave the Factor set at 1.00 and the Scale/Rubric set at Numeric.

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Click Save Changes.

Renaming the Topic 0 Folder:

To the right of the Topic 0 folder name, click the gear icon and then click Edit.

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Title: Enter a new folder title.

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Click Save Changes.

Unpublishing Labels:

To the right of the label name, click the gear icon and then click Unpublish.

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Click Unpublish to confirm that you want to unpublish the label.

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Deleting Empty Folders:

IMPORTANT NOTE: Remember to verify that the folder and all subfolders are empty before you delete anything!

To the right of the folder name, click the gear icon and then click Delete.

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Click Delete to confirm that you want to delete the folder.

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