Each quarter during the school year, eAcademyPlus™ teachers need to update student grades by either entering a score or excusing students from each gradable activity (e.g., assignments, quizzes, journals). The guidance in this document will review the process you need to follow each quarter and how to confirm your grades between eAcademy™ Genius and Buzz.
Districts Online Education Advisors (OEAs) rely on your course grades when populating report cards. To ensure that OEAs have plenty of time to receive quarter grades, the table below shows each quarter’s start and end date as well as the time and date that grades are due.
District Online Education Advisors:
Quarter Dates and Deadlines for the 2022/2023 School Year:
~ Start Date: 08/22/2022
~ End Date: 10/25/2022
~ Grades Due: 8 am on Monday, 10/31/2022
~ Start Date: 10/26/2022
~ End Date: 01/09/2023
~ Grades Due: 8 am on Thursday, 01/12/2023
~ Start Date: 01/10/2023
~ End Date: 03/13/2023
~ Grades Due: 8 am on Thursday, 03/16/2023
~ Start Date: 03/14/2023
~ End Date: 05/19/2023
~ Grades Due: 8 am on Thursday, 05/25/2023
~ Last day for seniors: 05/12/2023
~ Senior Grades Due: 4 pm on Tuesday, 05/16/2023
Steps to Follow:
Before confirming your grades, enter a grade for each gradable activity in your Buzz course.
~ Grade every assignment, quiz, or journal. While most quizzes are automatically graded, there are some quiz questions that need to be manually graded.
~ If students did not complete a gradable activity by the due date, enter a score of zero (0) unless you had discussions with the OEA and family to excuse the activity.
~ If you need to excuse students from any gradable activity, follow the steps in the guidance: TEACHER-Excusing a student from a gradable activity in Buzz.
~ Once you’ve either graded or excused gradable activities, you will no longer see these items as needing to be graded.
~ DO NOT grade or excuse the Participation activity that is listed at the end of the course. This will mark the student as Completed for the course and the student will be removed from your active Gradebook.
~ Grades in Buzz are synchronized with eAcademyPLUS™ Genius every night at midnight.
When comparing your Genius grades to your Buzz grades, use the Teacher Grade Report in eAcademy™ Genius (instructions at bottom of next page).
For each student, compare the Grade to Date column in the Teacher Grade Report to the Period’s Score column in your Buzz Gradebook.
Example Teacher Grade Report in eAcademy™ Genius:
Example Buzz Gradebook:
Discrepancies between the Buzz grades and the Teacher Grade Report:
If you see any discrepancies between your Buzz grades and the Teacher Grade Report and you made any changes to your Buzz grades, you will need to wait until the next day to let the systems synchronize. Then, compare the grades again.
If you continue to see discrepancies a second time, make sure you have not hidden any gradable activities or that you inadvertently entered a score of zero (0) for a gradable activity that occurs later in the semester for any Semester courses.
If you’re still seeing a discrepancy between the Buzz and Genius grades, please submit a Help Desk Ticket and provide us with the course name, student names with grade discrepancies, and list out the grades that you see in Buzz and Genius so that we can investigate the issue as quickly as possible.
Running the Teacher Grade Report in Genius:
The Teacher Grade Report allows you to enter a date range so you can see quarter (nine-week) grades and compare those grades to your Buzz period grades.
From the top menu bar in Genius, click Reports.
Under Custom Reports, click Teacher Grade Report.
Start Date: Enter the quarter’s Start Date. For example, enter 8/22/2022 (1st quarter Start Date for the 2022/2023 school year).
End Date: Enter the quarter’s End Date. For example, enter 10/25/2022 (1st quarter End Date for the 2022/2023 school year).
Enrollment Status: From the drop-down menu, select Active.
Click Run Report. The report displays Active enrollments, which can be exported to Excel (click Export Results to Excel at the top right of the page). You can click a column heading to sort the results.
Review the Grade to Date column from the Genius report when comparing the grades to your Moodle quarter (nine-week) grades.
To see the steps above with screenshots, review the guidance: TEACHER-Running the Teacher Grade Report for quarter grades.