Wudpecker joins your meetings as an AI assistant that records, transcribes, and generate high-quality notes for your meetings.

Here’s how Wudpecker integrates with Microsoft Teams to take your notes.

In the home page, you will see the meetings that the Wudpecker Notetaker will join to record, whether it's a Zoom, Google Meet or Teams call.

Upcoming meetings that Wudpecker is joining

These are fetched from your calendar, hence the necessity for integration. Wudpecker joins your meetings through a calendar event based on the meeting link (in the event's location) and the event start time.

Note: you have to log into Wudpecker with the same email as the one you're using in your calendar where you add your meetings.

The notetaker needs the meeting link and the event's start time

Wudpecker's notetaker will join the waiting lobby when the meeting time starts (based on the calendar event). From there, you'll have to admit it within 2 minutes.

When you see the notetaker in your meeting as a participant, that means Wudpecker is doing its job to record the conversation.

Wudpecker joins your meetings

Once the meeting ends, the Notetaker starts doing its magic. The recording gets transcribed and summarized.

After the meeting about 5 to 10 minutes later, you will see the finished result. This includes the transcript, recording, action items and summary generated by Wudpecker.

Now keep in mind, Wudpecker generates the best summaries in action items for recordings that are longer than 5 minutes.

Wudpecker generates a summary and action items once the meeting is done.

There are cases when you have a meeting link to join right now and the meeting is not scheduled in your calendar beforehand.

Wudpecker's "Invite Notetaker" feature, available in both Plus and Pro versions, has you covered. Here's how it works:

Note: if you don't admit the notetaker in the meeting within two minutes, it will automatically leave the lobby.

When the meeting begins, you can expect the note taker to wait in the lobby.

You can still deny or kick it out during the meeting.

Kick the notetaker out before the meeting starts, or during the meeting

"I don’t want to go to the Upcoming Calls page every day to toggle off the notetaker from individual meetings."

Based on our users’ experience, it is more intuitive to show up at a meeting, and reject the notetaker joining.

Even if the participants join before you and let the notetaker in, you can still remove it when you joined.

However, our paid plans allow more advanced settings for when the notetaker should or shouldn't join. Check out our pricing page.

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