Overview
Use this guide to build a new community event entirely in Yayem — from selecting the date and venue, through pricing and attendee settings, to publishing and registration.
1. Navigate to the Create Experience Page
In Admin, go to: Experiences → New.
A new experience form will open.
2. Add Event Details
Title: Enter the event name.
Description: Provide a summary (what attendees should expect).
Tags: Select relevant tags for filtering/search. Note: you cannot create new tags yourself—contact the Yayem team to add new ones.
Images: Upload a main image (and optional “Luma” image). Ensure file size is ≤ 10 MB.
3. Set the Location
Type: Choose the location type (e.g., Venue, Virtual, Hybrid).
Place: Select from the dropdown list of places. (If the correct place isn’t listed, add it in “Places” first.)
Address: Auto-fills when you select the place; you may add room/floor details manually.
4. Manage Attendees
Operator: Choose the host or organizer of the event.
Capacity Limit: Set the maximum number of attendees.
Access Type: Select one:
Members & Guests – Members can bring guests (only for in-person, hybrid, or virtual types).
Public – Open to everyone (including non-members).
Guest List Capacity: (If “Members & Guests”) set how many guests each member may bring.
⚡︎ Add "0" to Guests List Capacity to prevent guest signups!
External Booking Link (optional): Use if registration is handled outside Yayem.
Ritual Label (optional): Flag the event as a “Ritual” — this is a visual tag only, no effect on scheduling.
Late Cancellation Hours: Define the cut-off for refunds (e.g. 24 h means no refunds after that time).
5. Pricing Options
Free Experience: Mark as free for all.
Public Price: Set price for non-members.
Members & Guests Price: Set price for members and their guests.
Tiered Pricing: Set custom prices per membership tier.
Hotel Guest Price (if relevant): Set dedicated price or free for hotel guests.
No-Show Fee: Set a fee for members who RSVP but do not attend. Any member not checked in within two hours after end may be charged.
Currency: Automatically applies based on the place’s location.
⚡︎ Learn how our Mews integration recognizes hotel guests and apply discounts on Yayem.
6. Schedule the Experience
Date: Select the date on the calendar.
Start & End Time: Enter when the event begins and ends.
Multiple Sessions: Click the green “+” button to add additional sessions (same event, multiple dates/times). Use the “x” to remove any.
⚡︎ If multiple sessions, when viewing the experience in admin, look in the top right corner and use the dropdown to navigate between each session.
7. Preview & Publish
Preview Panel: Shows how the event will appear to members.
Save as Draft: Stores the experience for later editing; it is not visible to members.
Publish: Makes the experience live and open for registration.
FAQ
How do I save an event in Draft instead of publishing it?
Create the experience and fill required fields (title, description ≥ 100 characters, tags, image, capacity, access type).
Instead of clicking Publish, select Save in Draft. The event remains internal and editable.
Is there a recurring event feature?
Not currently. If you need multiple sessions, you must enter each date/time manually via the “+” button.
Admin Tips
Use descriptive titles and images to improve event engagement.
Check capacity and guest limits early to avoid overbooking.
Double-check pricing settings especially when applying tier-specific or guest pricing.
Prior to publishing, review the preview panel to ensure accurate layout and branding.
Monitor “Save as Draft” sessions to ensure they get published when ready.