Introducing a new system like 1Place isn’t just about tools—it’s about people. Your team is the heart of your centre, and when it comes to change, they need to feel supported, involved, and confident.
But let’s be real—change isn’t always easy.
Educators are already stretched. They've built routines around paper-based systems, and learning new software on top of everything else can feel overwhelming.
So how do you bring your team along?
1. Start with the Why (Not the How)
Before showing anyone how 1Place works, show them why it matters.
This isn’t change for change’s sake. It’s about:
Saving educators time by reducing repetitive paperwork
Helping everyone feel clear on what needs to be done and when
Making health, safety and compliance easier to manage—without digging through folders
Giving managers visibility so they can better support their team
When people understand the purpose, they’re more likely to embrace the process.
2. Acknowledge the Hesitation
It’s normal for people to resist change. What often looks like stubbornness is actually:
Fear of making mistakes
Lack of confidence with tech
Worry it will create more work, not less
You can ease this by naming it:
“I know learning something new can feel hard, especially when you’re already busy. We’re not expecting perfection, we’re just learning together.”
Empathy goes a long way.
3. Involve Them in the Rollout
Make it a shared journey, not a top-down decision.
You might:
Ask for input on how current paper processes could be improved
Start with a digital checklist in one room and gather feedback
Nominate a “champion” educator who’s confident with tech to help others
When staff feel heard, they’re more likely to be open.
4. Keep the Learning Light
Don’t overload your team with long training sessions. Instead:
Break it down—start with one feature at a time (e.g. daily cleaning)
Offer just-in-time support when they’re using the system
Celebrate small wins—“You just logged your first incident digitally—amazing!”
Confidence grows with practice, not perfection.
5. Focus on Benefits That Matter to Them
Educators will care most about what affects their daily flow. Show them how 1Place helps:
Cut down the time spent on repetitive paperwork
Avoid double-handling (e.g. no more ticking a paper form and entering it in a spreadsheet later)
Ensure they’re not blamed for missed tasks—1Place provides proof of who did what, when
This isn’t about micromanaging—it’s about setting them up for success.
6. Keep Listening and Adapting
Change isn’t a one-off event—it’s a process. Create safe ways for your team to give feedback, express concerns, and suggest tweaks. Then show them you’re acting on it.
When Your Team’s On Board, Everyone Wins
With 1Place:
Managers get real-time insights into what’s happening across the centre
Educators feel supported and clear on expectations
Everyone spends less time buried in admin, and more time with children
A united team, supported with the right tools, can achieve amazing things. Start small. Be patient. And remember, your people are your power.