In Snappy, a Billing Method is the designated payment setup you use to fund and manage your gifting campaigns.
Depending on your company's accounting processes, budget structure, and account type, Snappy offers several different billing methods to choose from. Setting up your preferred method ensures that gifts are delivered smoothly without any interruptions.
Here is a breakdown of the different types of billing methods Snappy offers:
1. Prepay Billing Method
A Prepay billing method allows you to load funds onto your Snappy account in advance, giving you real-time management of your budget as gifts are sent.
How it works: You request a specific budget amount, and Snappy generates an invoice for that total. Once your company pays the invoice (via ACH/Wire, Credit Card, or Check), the funds are deposited into your Snappy balance.
Best for: Companies that want to allocate a fixed budget upfront and easily track their spending.
Note: Snappy will not send gifts if your remaining prepay balance drops below the estimated cost of the gifts (plus taxes and fees). Any unused funds can be applied to future campaigns or refunded.
2. Instant Payment Billing Method
Instant Payment is a credit-card-only prepay method designed for immediate sending.
How it works: Your credit card is charged for the estimated total cost of the gifts (Gift Budget + Snappy Fee + Estimated Tax) at the exact time you click "Send."
Best for: One-off campaigns, quick spot rewards, or companies that prefer to pay for gifts immediately via a corporate credit card.
Note: At the start of the following month, Snappy calculates the actual cost of the claimed gifts. Any difference between your estimated payment and the actual cost is returned to your account as a credit, which automatically applies to future sends.
3. Invoice Billing Method
The Invoice billing method allows your company to send gifts now and pay later, based on the actual gifts your recipients claim.
How it works: On the first business day of each month, Snappy sends your company a single, consolidated invoice for all the gifts that were claimed and processed during the previous month. You can set a strict spending limit or leave it open as "Unlimited."
Best for: Companies with established AP processes that prefer to pay monthly in arrears.
Requirements: This method requires approved payment terms, which generally include being on an Enterprise Annual Plan, committing to a minimum annual spend ($50,000+), and passing a credit check.
4. Purchase Order (PO) Billing Method
A Purchase Order (PO) billing method acts as a formal "promise to pay" from your Accounts Payable (AP) team for a pre-approved gifting budget.
How it works: You input your company's PO number and the exact approved budget into Snappy, and provide the official PO document to Snappy's finance team. Once approved, you can send gifts up to that limit. Like the Invoice method, Snappy bills you on the first of the month for the gifts claimed in the prior month.
Best for: Enterprise organizations whose procurement teams require a formal PO to authorize and track departmental spending.
Requirements: Similar to the Invoice method, using a PO requires approved payment terms and an Enterprise account.
Managing Your Funds
With Snappy’s transparent billing, you only pay for the gifts that are claimed. If you use a Prepay or Instant Payment method, any leftover funds from unclaimed gifts or overestimated taxes remain securely in your account as a balance. Snappy also makes it easy to transfer unused funds between different Prepay or Instant Payment methods directly from your Dashboard!