There are two types of emails you can send through Marketing Tools:
One Time Email > This is what you would use to communicate important information to your players, volunteers and others. It can also be used to send a 'thank you' to all those who made the event a success once the event has passed.
Player Registration Email > These are designed to help you get contacts to register for your event.
This article will walk through the steps involved in sending a One Time Email:
From the side navigation of your admin dashboard, select MARKETING TOOLS > Email Blasts.
Now you're on the Email Marketing Wizard screen. Look for the 'Email Blast' block at the left and select it.
The first time you land on the next screen you'll see a pop up that states Event Caddy reviews all emails before they are sent and our typical response time. Once you close that, you'll want to select the 'New One Time Email' button.
Now it's time to choose the recipients for your email. You can do this two ways:
If you have contact categories setup just choose the category you want to include under the heading 'Contact Groups'.
Choose individual recipients to include by scrolling down and selecting each one you want to include, or use the search box to quickly locate recipients.
Once you've added all your recipients, select 'Continue' and now you will land on the screen where you'll compose your email. This is where you'll create the subject line for your email, choose your send date and most important of all - craft your message.
With the built-in content editor, you don't need to know HTML to build a world-class template. We've also included some handy 'Available helpers' that you can insert into your template which will auto populate information such as player name and your tournament site. Once you're happy with your email, select 'Continue' to move to the next step.
You're almost done.... on the 'Preview' screen it will show a preview of the email you composed. If you want to change something simply select the 'Back' button to make changes. At this point you can also send yourself a test (select the 'Send Test Email' button) so you can see an actual email sample of what it will look like once approved by the Event Caddy team.
If you want to change something after your test email, you can - just select the 'Back' button.
Once you're ready to finalize everything, select 'Continue'.
The next screen is where you'll verify the date you chose to send your email along with the recipients. You'll notice next to the date it shows 'Proposed Send Date'. Remember, before we can send your email, a member of the Event Caddy team will need to approve it. This might affect the date you selected.
If you're good with everything, select 'Continue'. If you need to go back a step, simply select the 'Back' button.
The final step - submit for approval! Once you've selected 'Continue' from the previous step, you will see a pop up that looks similar to the one below. If everything looks as expected, select 'Submit for approval'. You'll then receive a confirmation window directly after this. Once your email is approved it will be sent to your recipients. If the email is rejected for any reason a member of the Event Caddy support team will contact you.
Templates available to send to Potential Players, Sponsors & Donors:
Longer Version
Longer Version
Dear {{first name}},
We are thrilled to extend an exclusive invitation to you, an avid supporter and changemaker, to our upcoming golf tournament!. At [Your Tournament Name], we believe that golfing has the power to transform lives and communities, and we need your help to make it happen.
As a potential player, your skills and passion for golf can make a tremendous impact. Join our community of like-minded individuals, where you can showcase your talents, engage in exhilarating competitions, and contribute to a noble cause. With a dynamic and inclusive golfing environment, our website is your gateway to unforgettable experiences and the opportunity to connect with fellow golfers from around the community.
For those seeking meaningful marketing exposure and brand enhancement, we offer sponsorship opportunities that will catapult your organization to new heights. Align your brand with our cause, tapping into a growing audience of dedicated golfers who are eager to support businesses that share their values. Increase your visibility, gain brand recognition, and create lasting impressions among our passionate community.
In addition, we warmly invite you to become a part of our fundraising campaign. Your generosity will directly impact those in need, as we channel the collective power of gaming towards positive change. By donating to our cause, you will not only make a tangible difference but also inspire others to do the same. Together, we can create a ripple effect of kindness and transform lives for the better.
By visiting our website, you will have access to detailed information about our upcoming tournament, including registration as a player, sponsorship packages, and donation options. Our user-friendly platform ensures a seamless experience, allowing you to easily navigate through the available opportunities and choose what resonates with you the most.
Join us in embracing the power of golfing for good. Visit {{website url}} today to register as a player, explore our sponsorship packages, and make a difference through your donation. Together, let's create a legacy that transcends the boundaries of golf and leaves a lasting impact on our community.
Thank you for your support and for being an integral part of our success. We look forward to joining forces to make a difference, one game at a time.
Best regards,
[Your Name]
[Your Organization's Name]Shorter Version
Shorter Version
Dear {{first name}},
Get ready for an exclusive golf tournament that combines skill, camaraderie, and purpose! We invite you to join us at our annual Golf Tournament on [Date] at [Location]. By participating, you directly contribute to our charitable cause – [Describe the impact/outcomes of your charitable work].
Here's what you need to know:
- Date: [Insert Date]
- Location: [Insert Location]
- Game Format: [Briefly describe the tournament format]
- Registration Fee: [Specify registration fee, if applicable]
- Schedule of Events: [Outline the activities and timeline for the day]
- Sponsorship Opportunities: [Provide options for potential sponsors and benefits]
- Donations: We welcome any form of contribution to support our cause!
Visit {{website url}} to register, purchase sponsorships, donate, or learn more about the tournament. Don't miss out, as spots are limited!
For any questions or assistance, contact us at [Insert Contact Information]. Your participation will make a significant impact on the lives we aim to support.
Join us in celebrating the sport, compassion, and making a difference!
Best regards,
[Your Name]
[Your Title/Organization]
[Contact Information]
Longer Version
Longer Version
Hi {{first name}},
Exciting news! You're invited to participate in our upcoming golf tournament, [Your Tournament Name]. Your passion for golf can make a significant impact on transforming lives and communities.
As a player, you'll showcase your skills, engage in thrilling competitions, and contribute to a noble cause. Explore our dynamic and inclusive golfing environment on our website, connecting with like-minded golf enthusiasts from your community.
For those seeking an unforgettable experience, our user-friendly platform offers easy registration as a player, providing you access to detailed tournament information.
Join us in embracing the power of golf for good. Visit {{website url}} today to register, explore sponsorship packages, and contribute to our fundraising campaign. Let's create a legacy that goes beyond the boundaries of golf and leaves a lasting impact on our community.
Your participation is crucial to our success. We look forward to creating positive change together, one game at a time.
Best regards,
[Your Name]
[Your Organization's Name]Shorter Version
Shorter Version
Hi {{first name}},
Exciting news! Join us at [Your Tournament Name], where your passion for golf can make a big impact. Showcase your skills, engage in thrilling competitions, and contribute to a noble cause.
Visit {{website url}} for easy player registration and tournament details. Let's create a lasting impact together!
Best,
[Your Name]
[Your Organization's Name]To Potential Sponsors Exclusively:
Longer Version
Longer Version
Dear {{first name}},
We are excited to extend an exclusive invitation to you, a dedicated supporter and changemaker, for our upcoming golf tournament at [Your Tournament Name]. We believe in the transformative power of golf to impact lives and communities, and we invite you to be a vital part of this initiative.
As a potential sponsor, you have the opportunity to elevate your brand by aligning with our cause. Showcase your commitment to community values and gain exposure among a growing audience of passionate golfers. Our sponsorship opportunities offer unique ways to increase visibility, gain brand recognition, and connect with our dynamic community.
We also invite you to contribute to our fundraising campaign, directly impacting those in need. Your generosity will not only make a tangible difference but also inspire positive change within our community. Together, we can create a ripple effect of kindness and transform lives for the better.
Visit our website at {{website url}} for detailed information on the tournament, including sponsorship packages. Our user-friendly platform ensures a seamless experience, providing you with the opportunity to choose the involvement that resonates most with your brand.
Join us in leveraging the power of golf for good. Register as a sponsor, explore our packages, and make a difference through your support. Let's create a lasting impact together.
Thank you for considering this invitation. We look forward to the opportunity to collaborate and make a meaningful difference in our community.
Best regards,
[Your Name]
[Your Organization's Name]Shorter Version
Shorter Version
Dear {{first name}},
We're thrilled to invite you as a dedicated supporter to our upcoming golf tournament, [Your Tournament Name]. Your brand can gain exposure and recognition among our passionate golf community through our sponsorship opportunities.
Your generosity as a sponsor directly impacts our fundraising campaign, creating a positive ripple effect in our community. Visit {{website url}} to explore sponsorship packages and register, contributing to a meaningful cause.
Join us in leveraging the power of golf for good. Let's create a lasting impact together.
Thank you for considering this opportunity. We look forward to collaborating and making a difference.
Best regards,
[Your Name]
[Your Organization's Name]
Additional Information (Q&A)
Additional Information (Q&A)
Can I edit the content or date an email blast?
Once an email blast has been approved, it can no longer be changed. You would need to delete the email and create a new copy to make any changes. If the email blast is still pending approval, please delete the pending email or contact our support team as soon as possible to have it rejected where further editing can be done.
How can I copy my previous email blast?
You can preview your previous blast then go to the 'Email Content' editing stage. From there, select the 'Source Code' option within the editor and copy all of the text. When setting up the new email, again select 'Source Code', paste the text and save.
Where can I see the analytics of my email blast to see who has received it successfully?
This information can be provided by one of our agents upon request, please use the chat icon or send us an email to support@eventcaddy.com to request this. Statistics are only available for up to 1 week.
Why can't I see the Continue button?
Please try typing something in the subject or senders name and then erasing it, especially if pasting content sometimes it is not immediately recognized and that will trigger the Continue button to show up.
Why am I receiving an error after pressing Continue, trying to send my email for approval?
If you've entered emoji's into the email content or subject or senders name, this will cause an error as emoji's are not currently supported within our editor or email blast platform.