Resolve shortages by marking a product as sub-rent; the process of sourcing equipment from a third-party supplier to rent to your customer. You might also call it:

You may need also need to sub-rent a product if you have a product on an order that you don’t own. 

This will be useful if you want to order in sub rental items, products or services from a third party and when you do this, OnRent will not check your availability because they are not coming from your own stock.

When adding an item to an order via quick pick, you can choose to Sub Rent the item by simply clicking the Sub Rent button. Search for one of your own products.

Some organisations will always sub rent items for certain products, so you could set up some product groups and products specifically for sub renting if you don't want to use your own products.

If you are happy to continue at this stage just click the green plus sign to add it to your order.

Specifying a Supplier

When you click on Sub Rent, the following menu appears underneath the item line on the quick pick screen, so be sure to review the settings accordingly before you click the green plus sign to add the item to the order.

Here you can optionally enter a Supplier Account and Rate Definition alongside a upplier rental price. You can also enter a Supplier Reference.

If you have a default supplier rate or price setup against your product, then this will be loaded automatically.

You can also choose here to Sub Rent any accessories for that item too so they don't come from your own sales stock or rental items. This is controlled by the Copy To Accessories button. This is set to Yes by default. Setting this to yes will change all of the accessories to sub rent or purchase and if it's set to no, then the accessories will come from your own stock. The supplier account and reference if entered, is copied to the accessories automatically.

Once the item has been added you can edit the details by clicking the menu option next to the item and clicking Edit. You can also add an item from scratch in this way instead of using the Quick Pick.

When in the Edit Order item page you can see the Sub Rent options as shown below. Here you can change them - perhaps you want to turn a Sub Rent item back into one of your own items because it's now available, or you want to change the supplier, their rates or a discount percentage.

When finished you can cancel and not save the data or click the green Add/Update Order Item button to save the data.

When the Sub Rental items are added in either of the above methods, they are ready to be later booked out and put on rent to your customer.

Can I raise a Purchase Order directly from the order for this sub-rent?

Yes you can by going to the Actions menu on the order and choosing the Costs button, please see the Back to Back Purchase Order guide for more information.

Can I see how many equipment I’ve sub-rented in my whole company?

Yes, the Availability screen will show how much of a particular product is sub-rented over a period of time.

Will items show as sub-rented on documents like the invoice or order acknowledgement?

No, sub-rented equipment appear like your own items on any documents by default, although you could modify your documents if you needed to.

Want to find out more? Start a conversation using the blue help bubble in the bottom right-hand corner of your system.
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