How Do I Fill Out My I-9 If I Have Had a Name Change and My New IDs Aren’t in Yet?
If you’ve recently changed your name but haven’t received updated IDs, don’t worry! Here’s how to complete your Form I-9 accurately while staying compliant.
Step 1: Use Your Current, Unexpired IDs
When filling out the Form I-9, use your existing, unexpired IDs with the name that’s currently listed on them. This is essential because the name on your ID must match the name you enter on the Form I-9. If your IDs are still in your previous name, simply fill out the I-9 using that name until your updated IDs arrive.
Step 2: Important Notes for Employers Using E-Verify
For employers using E-Verify, it’s especially important to use the current name on your IDs. If you submit a name change before your updated IDs are available, it may not match E-Verify’s records from the issuing authority, potentially leading to verification issues. By using the name currently on your IDs, you’ll ensure a smoother process and avoid delays or discrepancies.
Step 3: In-Person Verification Considerations
If your I-9 verification is being conducted in person, make sure the name on the Form I-9 matches the name on your existing IDs. Any discrepancy between the form and the ID could create delays or complications. Using your current name as shown on your unexpired IDs will help streamline the verification process.
What to Do When Your New IDs Arrive
Once your updated IDs with your new name are available, notify your HR department or employer. They may want to update records to reflect your new name, ensuring everything stays accurate and up-to-date. However, you won’t need to resubmit your I-9 unless instructed.
Need Assistance?
If you have any questions or need support while completing your I-9, don’t hesitate to reach out to our support team. We’re here to make the I-9 process as smooth and compliant as possible, so you can focus on starting your new role with confidence.