What Should I Do if My IDs Have Expired?
If your IDs have expired, don’t worry—just make sure not to use an expired ID for I-9 verification. Instead, select a valid, unexpired ID from the list of acceptable documents provided for I-9 verification. This guide will help you understand the documents you need and how to complete the verification process smoothly.
Which IDs Can I Use for I-9 Verification?
To meet I-9 requirements, there are three lists of acceptable documents: List A, List B, and List C. Each list serves a different purpose, and you need specific documents based on which list you choose:
List A Documents:
If you have a List A document, you're all set! List A documents verify both your identity and legal authorization to work in the U.S., so you only need one document to complete the process.
Examples of List A documents include a U.S. passport, permanent resident card, or an employment authorization document (EAD).
List B and List C Documents:
If you’re using a List B document (which only proves your identity), you must also provide a List C document to demonstrate your legal authorization to work in the U.S.
Likewise, if you’re providing a List C document (which only shows work authorization), you’ll need a List B document to complete the verification process.
Examples:
List B Documents: A state driver’s license or ID card with a photo and other identifying details.
List C Documents: A Social Security card without restrictions or a U.S. birth certificate.
Steps to Take if Your IDs Have Expired
If you find that your primary ID has expired, here’s what you should do to stay compliant with I-9 requirements:
Choose an Alternative ID from the Acceptable Documents List:
Check the list of acceptable documents for I-9 verification and select a document that is still valid. This can be from List A, or from List B and List C combined if no List A document is available.Ensure IDs Are Unexpired and in Good Condition:
Documents must be unexpired and in a condition where your identity can be clearly verified.Complete Your Form I-9 Verification:
If using a List A document, present only that document to complete your verification.
If using List B and C documents, ensure both are available, unexpired, and from the appropriate lists.
Additional Tips
Temporary Extensions: If your ID is temporarily extended under state or federal regulations, confirm with your employer whether it will be accepted for I-9 verification.
Plan Ahead: If your ID is close to expiring, consider renewing it to avoid complications during employment verification.
Ask Questions: If you’re unsure about which documents to provide, ask your employer or refer to the official USCIS guidelines for Form I-9.
By following these steps, you can ensure a smooth and compliant I-9 verification process, even if your primary ID is expired.