How It Works
Integrating your Microsoft Outlook Calendar with Aboard ensures automated calendar bookings happen seamlessly. Once integrated, all Event Tasks will be inserted into users’ calendars with the appropriate Event Owner, requiring no manual action.
As a reminder, Event Owners can make any necessary changes to calendar bookings as if they had scheduled them themselves. Magic! ✨
Setup (~2 mins)
As a Microsoft Organization Admin, follow these steps to enable the integration:
1. Navigate to Aboard ⇒ Settings ⇒ Integrations ⇒ Microsoft
2. Click Connect
3. You’ll be redirected to the Microsoft login page. Log in as the organization admin and consent to the permissions for your organization:
4. Click Confirm
5. Your Microsoft integration is complete!
FAQ
Q: What happens if nobody is available at the desired time?
Aboard will gather the available times of all participants and select the closest time (either earlier or later on the same day). If no slots are available, Aboard will book the original time, even if it conflicts with an event.
Q: What happens if some Attendees are unavailable at the desired time?
We’ll find a time that works for all attendees.
Q: How does Aboard know my working hours?
By default, Aboard assumes working hours are 9 AM to 5 PM based on your organization's timezone in Settings ⇒ Organization. Microsoft is currently enhancing its API for this, and we'll integrate it once it's available.
Q: What permissions does Aboard need?
Aboard requires Calendars.ReadWrite and Users.BasicRead permissions from the Microsoft Graph API to manage events in your Microsoft Outlook calendar.
Q: Can Aboard automatically add new hire start dates to my Microsoft Calendar?
Yes! Aboard will automatically create a calendar event for a new hire’s first day once their Journey is activated. This event will be visible to:
✅ The assigned Manager
✅ Super Admins
✅ It will include:
Manager’s Name
Personal Email
Department
Location