⚠️ Only the accounting entries and admin fees can be encoded in Accountable as a deductible cost.
Please note that this article provides general guidance only. Tax rules may vary depending on your individual situation. When in doubt, ask your Tax Coach.
This article covers which documents to encode and how, as well as the most common mistakes to avoid.
1. What documents do you need and how do you encode them as an expense?
You only need to encode the accounting entries document ("écritures comptables") and the Administrative fees invoice, which you can request from the Social secretariat that issues your payslips.
1.1 How to encode the accounting entries
For the amounts in the debit column:
🚨 Encode the amounts in the debit column only for the general account (= compte général in the document) that starts with 6: |
 |
💡 In the category Compensation > Director's compensation: |
 |
For the amounts in the credit column:
🚨 Take the amounts in the credit column only for the general account that starts with 6 or 7, and create a credit note in the category Compensation > Director's compensation: |
 |
❌ Eco-voucher may appear in accounting entries under an account starting with 6**, but they can not be included in the encoding.
1.2 How to encode the Administrative fees invoice
Encode the invoice as an expense in the category Legal & other fees > Other fee:
💡Double-check the VAT amount on the invoice to ensure that it corresponds to the VAT amount in the expenses incurred.
2. Mistakes to avoid
❌ Never encode Précompte invoices in the expense tab. ❌ |
Example of a Précompte invoice:  |
❌ Freelancers and companies you hire are not employees. Their invoices must be encoded in the "Subcontracting" category ❌
If you receive a file called "Compte d'entreprise", do not encode it in Accountable. This is the annual recap.
Key takeaways
Only the accounting entries document and the Administrative fees invoice are encoded as deductible costs in Accountable.
For the accounting entries, only encode amounts from the debit column for general accounts starting with 6, and create a credit note for amounts in the credit column for accounts starting with 6 or 7.
Encode the Administrative fees invoice under Legal & other fees > Other fee.
Never encode Précompte invoices or the "Compte d'entreprise" file as expenses.
Need help? Chat with us or email support@accountable.eu, we're happy to help.