Title auditing and title scanning are protected functions that require manager and controller approval. You can request access to these functions through the Employee Self-Service (ESS) portal.
As you conduct an inventory of physical titles, please keep in mind the following guidelines:
Individuals participating in a physical title inventory must not have title management override.
Scanning of all titles must be started and completed within the same month.
Exceptions must be entered and the audit resolved within seven days to the minute of the scan completion. The timer for entering resolutions starts the minute the scan is completed. The new report is time and date stamped on all parts. If the audit is resolved more than seven days to the minute after the scan completion date, the audit will not be SOX compliant.
To maintain required SOX controls when performing the title audit in AMP, anyone with title management override may not participate in the title audit process.
Successfully completing a physical title inventory involves five steps (see Figure 1):
1. Create a new audit.
2. Scan titles.
3. Complete scan.
4. Enter resolutions.
5. Resolve audit.
Remember: Always accept and install any updates before starting the audit.
For details on each step in the process, see the following documents in the Help Center: “Create a New Audit,” “Scan Titles,” “Complete Scan,” “Enter Resolutions,” and “Resolve Audit.”
