With Akada, you can create as many usernames and passwords as needed. We recommend giving each person their own login for better security and control. Individual logins let you decide which screens and functions each employee can access. Ready to get started? Let’s set up user access for your team!
Adding a new user (Admin only)
Adding a new user (Admin only)
Scroll to the Settings section of the Akada menu on the left.
Click on Users.
Click List.
Click the Add user button at the top of the user list screen.
A pop-up will appear where you'll enter the username, email, display name, user type, studio app role, and the option to link to a staff profile.
The user type allows you to choose between Admin and General User. Admins have access to all parts of your database.
Studio App user roles are set up in the app itself.
Linking the user to a staff profile prevents users from seeing other staff members' profiles.
Click the save button when finished.
Your new users will receive an activation email with a link to create their password.
User Information
User Information
The user information section includes basic information such as username and email, along with a few other items explained below.
Cell Number - This optional item helps us identify the user and keep all of our support conversations under your studio's umbrella if the user calls our office.
The display name can be the user's username, first and/or last name, or a custom display name of your choosing.
Linking the user to a staff profile prevents users from seeing other staff members' profiles.
Akada Express Access - Akada Express is a retired app that we no longer offer. Leave this set to 'does not have access.'
When finished, check the reCAPTCHA box and click the save button.
Email Settings
Email Settings
If you’d like individual users to send emails from their own accounts, you can set that up here. To get started, you’ll need the email address, the provider’s SMTP server settings, the outgoing port number, and the account password.
User Access
User Access
The User Access section is the largest part of user settings. Here, you’ll decide which areas of Akada each user can access and what actions they’re allowed to take. Checking a box gives the user access to that screen or function.
Tip: Start small. Give each user only the access they need to do their job. It’s always easier to grant more access later than to undo a mistake.
User Defaults
User Defaults
In simple terms, user defaults are preferences. These settings control what appears on the screen and how it’s displayed for each user. While using Akada, users can adjust settings as needed, but whenever a screen is refreshed, it will always return to the default settings.
Tip: You can also change user defaults by clicking your user icon in the top-right corner of any Akada screen.
Dashboard Settings
Dashboard Settings
Dashboard settings control what information each user can see on their Akada dashboard. For example, a teacher may need to see today’s classes, but you might not want them to access accounts receivable information.
Shown (panel expanded) - The panel is visible, and all information within it is fully displayed.
Shown (panel collapsed) - The panel is visible to the user but will require them to click to display the information.
Hide -
Restricted - The user can not see this option.
Password
Password
Here, you can update a user’s password. You’ll need their current password to do so. Alternatively, you can send a password reset email from the Users list page by clicking the action menu on the right.