With Akada, you can create as many user names and passwords as you need. We highly recommend creating a username and password for each person who has access to the program. Creating individual user names offers your school more security by giving you the ability to limit which screens and functions each employee has access to. Certain functions, such as deleting transactions, are tracked and time-stamped so that you can see which users performed specific tasks and exactly when it was done.
To add a new user (Admin Only):
Select Settings from the Menu Bar (3 horizontal lines).
Click Users.
Click Add User.
Enter the username.
Enter the new user’s email address.
Enter the new user’s display name (this will display next to “Logged in as User” at the bottom of the screen).
Select the Access Options for the new user by checking the boxes (a check enables the option).
Enter the password (case sensitive).
Enter email settings (if desired).
Choose any User Defaults (if desired).
Click Save User.
Linked to Staff Member – This function lets you link the username to a corresponding staff member from the staff tab. Linking the user to a staff member limits that user to only being able to view their own staff screen and not other staff members.
User Access Options Linked to Staff Member – The user access options allow you to control which screens each username can access and what functions the user can perform on those pages.
Example: In the screenshot below, this user is set up so that they do not have Admin privileges and have no access to Admin or settings screens. They do have the ability to send emails and text messages. They also have the ability to view and add accounts and enter charges, payments, or refunds.
Setting Up User Email:
Each Akada user has the ability to email from the main studio email address or an email address specific to that user. Here you can add the settings for the user-specific address. For setting up the main studio email address, you will need to get the SMTP Server, Outgoing Port Number, and email password from your email provider.
Note – We do not recommend saving the password for user-specific email addresses because that would allow other users to send emails from this address.
User Defaults:
The user defaults allow you to customize Akada to a specific user’s needs or preferences. Here you set things like the account list sort, the way classes are sorted, or the number of rows of students that appear on a page to a particular user’s liking. You may also control which notification the user sees in the header of DanceWorks or even subscribe that user to our blog updates.
To edit a user (Admin Only)
Select Admin from the Menu Bar.
Select Settings.
Click Users and Passwords.
Click Edit next to the username.
Make any necessary changes.
Click Update User.
To delete a user (Admin Only):
Select Admin from the Menu Bar.
Select Settings.
Click Users and Passwords.
Click Delete next to the user name.
The message “User successfully deleted” will appear below the Users list.