With Akada, you can create as many user names and passwords as you need. We highly recommend making a username and password for each person who has access to the program. Creating individual user names offers your school more security by allowing you to limit which screens and functions each employee has access to. Certain functions, such as deleting transactions, are tracked and time-stamped, allowing you to see which users performed specific tasks and exactly when they were completed.
Teachers using the Akada Studio app log in with the same credentials they use for Akada's web portal, ensuring seamless access across platforms. Additionally, each teacher must have a unique User ID and password, as sharing credentials is not encouraged. This policy promotes security, accountability, and compliance with system protocols.
To add a new user (Admin Only):
Select Settings from the Menu Bar (3 horizontal lines).
Click Users.
Click Add User.
Enter the username.
Enter the new user’s email address.
Enter the new user’s display name (this will display next to “Logged in as User” at the bottom of the screen).
Select the Access Options for the new user by checking the boxes (a check enables the option).
Enter the password (case sensitive).
Enter email settings (if desired).
Choose any User Defaults (if desired).
Click Save User.
Once the user account is created, teachers will receive an email with instructions to securely set their own password. Emphasize creating strong passwords to enhance account security.
Linked to Staff Member – This function allows you to link a username to a corresponding staff member from the Staff tab. Linking the user to a staff member restricts that user to viewing only their own staff screen and not those of other staff members.
User Access Options Linked to Staff Member – The user access options allow you to control which screens each username can access and what functions the user can perform on those pages.
Example: In the screenshot below, this user is set up so that they do not have Admin privileges and have no access to Admin or settings screens. They do have the ability to send emails and text messages. They can also view and add accounts, as well as enter charges, payments, or refunds.
Setting Up User Email:
Each Akada user can email from the main studio email address or an email address specific to that user. Here you can add the settings for the user-specific address. To set up the main studio email address, you will need to obtain the SMTP Server, Outgoing Port Number, and email password from your email provider.
Note – We do not recommend saving the password for user-specific email addresses, as this would allow other users to send emails from this address.
User Defaults:
The user defaults allow you to customize Akada to a specific user’s needs or preferences. Here, you set things like the account list sort, the way classes are sorted, or the number of rows of students that appear on a page to a particular user’s liking. You may also control which notification the user sees in the header of DanceWorks or even subscribe that user to our blog updates.
Teacher Access and Account Management Policies
Teachers using the Akada Studio app must adhere to precise user credentials and account management principles. These include:
Ensuring each teacher has their own individual user account with unique credentials.
Assigning roles and permissions according to their specific responsibilities to streamline access control.
Encouraging robust password policies and controlled account setup to maintain data security.
By implementing these guidelines, studios can ensure seamless, secure operations on the Akada platform.
To edit a user (Admin Only)
Select Admin from the Menu Bar.
Select Settings.
Click Users and Passwords.
Click Edit next to the username.
Make any necessary changes.
Click Update User.
To delete a user (Admin Only):
Select Admin from the Menu Bar.
Select Settings.
Click Users and Passwords.
Click "Delete" next to the user's name.
The message “User successfully deleted” will appear below the Users list.