Primary Role: ANVL Business Administrator (BA)
Focus: Apply
Where: Admin Portal, ANVL Manager - Work Folders
🧭 Before You Start
Archiving a Group (Site) is a multi-step process and should be done deliberately.
Users must be moved out of the Group before it is archived.
All Assignments must be removed before users are moved.
Archiving is performed by updating Group Tags and renaming the Group, not by deleting it.
🎯 Why This Matters
Archived Groups should no longer receive users, assignments, or active work.
Proper archiving preserves historical data while preventing future use.
Incorrect sequencing can result in assignment errors, reporting gaps, or integration issues.
⏱️ When to Do This
Retiring a site that is no longer operational
Consolidating sites into a new or existing Group
Preparing for organizational restructuring or system cleanup
🛠️ Steps: Archive a Group (Site)
1. Remove Assignments from Users
Before moving users out of the Group, ensure all Assignments are deleted.
Clean up Assignments associated with users in the Group
→ See Clean Up Assignments When Moving Users Between Groups (new article)
Do not proceed until all Assignments are removed.
2. Move Users to the Correct Group (Site)
Once Assignments are cleared:
Move all users out of the Group being archived
→ See Bulk Update Division IDs
Confirm the Group has no remaining users before continuing.
3. Update the Group Tags
In Group Management:
Edit the Group’s Tags
Update the
groupTypevalue to:
groupType:ARCHIVED
This ensures the Group is excluded from active reporting and deployment logic.
→ See Edit Group (Site) Information
4. Rename the Group
Still in Group Management Edit the Group Name to:
ARCHIVE [Original Group Name]
This visually identifies the Group as archived.
⚠️ Watch Out For…
Do not archive a Group that still contains users or Assignments.
Archiving a Group does not automatically archive it in integrated systems.
Archived Groups should not be reused or repurposed.
Reporting issues may occur if
groupTypeis not updated correctly.
✅ What You Should See
No users remain in the Group.
The Group name is prefixed with ARCHIVE.
The Group has a
groupType:ARCHIVEDtag.The Group no longer appears as an active site for assignments or deployment.
🔗 Related Articles
Job Role: Business Administrator | Permission Level: Admin / ANVL Web | Special Rights: Admin Portal