Are you tired of dealing with the hassle of paper applications?
Question Templates in Apploi are digital questions templates which you can utilize during the recruiting process.
💡 After a question template is created be sure to add it to a job or jobs by following the instructions at the bottom of this guide.
Types of Question Templates
First Stage screening questions
First Stage screening questions are answered by the candidate when they are applying to one of your job postings online. Use this template to ask important questions that help you get information about qualifications, experience and availability.
We recommend a maximum of 5 questions for the First Stage screening and making the answers single/multiple choice to make it easy and fast for candidates to submit their application.
💡Too many questions or questions requiring lengthy answers can result in candidates not completing an application.
Second Stage screening questions
Second Stage screening questions can take the place of an Employment Application or be used to ask more in-depth questions after the candidate has applied.
This question template is sent to candidates via email/text and can be sent manually or via Apploi's Automated Workflows.
Interview Guide questions
Unlike the First or Second Stage screening questions, the Interview Guide is not filled out by candidates, but by an Apploi user who has access to the candidate.
If you're looking for a way to ensure that all recruiters are asking the correct questions during interviews, Apploi's Interview Guide feature is a fantastic way to accomplish this.
Whether you have one set of questions for all jobs, or specific questions for each job, creating and completing Interview Guides will guarantee all the right questions are asked.
Creating and Editing Question Templates
To find the question templates section, click on settings icon and click Question Templates under Templates.
You'll be taken to a list of all existing Question Templates. Here you can edit an existing template or create a new one. To edit an existing template, click on the pencil icon to the right of the Question Template.
To create a new template, click the Create Template button.
Adding Questions to a Template
To add a new question, click the pencil icon to edit the Template, scroll down, and click the Create Question button. After adding the question, you'll need to decide the type of answer choice that should be provided. Click the toggle arrow to view your available answer choices. You'll see 7 different answer choices to select. To learn about each, review this article.
Required or Optional Questions
To make a question required, click the Answer Required box on the question. Or leave the box unchecked to make the question optional for the applicant to answer. See the formatting for both types below:
Reordering Questions
If you need to adjust the order of your questions, drag and drop using the checkered icon on the left of each question to rearrange the questions in your application.
Adding Question Templates to a Job
After you've created your screening question templates, you'll want to associate them with your jobs:
Navigate to the job that you would like to add the screening questions to and click the pencil icon to edit the job.
Select Apply Process from the left side menu
Select your screening question template from the correct dropdown
Once you've added the screening question templates, be sure to click Save or Publish to update any changes made to the job!
Viewing Candidate Answers to Screening Questions
If a candidate has answered screening questions you will see it in their application under the Screen tab.
