Learn step-by-step how to use Ava at school, in every situation you're in, to make your campus 100% accessible! You'll find these instructions as a guide here, and additional setup information for your accessibility manager here.

  • Try with a classmate to get a hang of Ava.
  • Try your first lecture with a teacher open to it, with just a clip-on mic.
  • Try your first captioned group project with students
  • Make it official with your campus accessibility manager, who will help you make the rest of situations Ava accessible.
  • Learn strategies to make Ava work in all kind of situations on campus
  • We'll be with you at every step of the way - we have experience helping out deaf & hard-of-hearing people like you in the workplace!

Let's start!

1. Try it with a classmate you're close with

First, do you have a hearing classmate you're close with? It can be someone from your class you know well, or just a friendly person you say hello to on a regular basis.

  • Try Ava to caption your classmate words, first with your smartphone in a simple face-to-face conversation with them. 
  • Invite them to download Ava on their phone for easier communications together. You can send them an invitation via email using Share or ask them to manually add you by sharing your Ava Name.
  • Did it go well? This was important so you get a hang of Ava, not just for 1-1 (useful in lecture) but also other situations like group discussions.

2. Try Ava for your first lecture

You can use Ava in lecture/classroom situations very easily. Ava complements well a sign language interpreter if you have one, as it allows you to take notes of the class. 

  • Start by picking a class where you like your teacher! Does one teacher feel more friendly to you and open to try new technologies? Even if you may follow well in the class, trying Ava in this friendlier environment will help you be more confident and knowledgeable in classes where you know or like the teachers less.
  • Caption your first classroom lecture by following this article. We strongly recommend you buy the Bluetooth earpiece (you can always clip-it-on the lapel. It will make a huge difference in this situation, and probably can get reimbursed later by your accessibility department.
  • How did it go? The accuracy should have been about 95% and higher. Was Ava helpful to you? If so, would you consider other classes you could really need Ava?

3. Have your first group project captioned

Do you have group projects where you meet with other classmates? This situation is one of the most often requested for Ava.

  • Learn our tips on having a great group conversation on Ava.
  • Pick one of these group projects and invite your classmates to try out Ava with you. Try to have as many participants in the group to download the app and experience a real captioned group conversation with Ava.
  • You can talk in person to some of them before, to explain them like you did with your first classmate, and even ask them for help explaining to other students.
  • Don't give up if some say no's - some are less open to try new things. Main reasons we heard: phones are too old, no space left, or passwords forgotten can slow the process. If you have 3/4 participants connect with you on Ava it's already great progress!

4. Talk about Ava to the contact person for accessibility

You should have now tried Ava in three essential situations (face-to-face, lecture, group) to get a sense of its usefulness to you.Talking to a contact person for accessibility (disability students department, referent for accessibility, etc.) about Ava is important. If you show them how Ava can be useful to you, they'll be able to weigh in to have teachers use Ava in classrooms you need it, and in other situations you may need Ava. This is also good as other deaf & hard-of-hearing students who don't know about Ava may hear it from them, thanks to you. Everyone wants the same thing: that you succeed well in your studies. Show them how Ava helps you get critical information in lectures, and communicate better with your hearing peers which is important in your studies. 

  • Request a 15-minute meeting with the contact person, with 2 objectives: show them how Ava helps you communicate, and ask to help you inform the rest of your team & coworkers about it to make using it together easier, with your manager's support. You can use this email template for ideas on how to request the meeting.
  • If you're more familiar with the previous steps, don't be shy about using Ava for this meeting!

Some answers to important questions that may come up 

  • How much does Ava cost? Free up to 5 hours each month, but you'll need a the Ava Campus plan for unlimited captioning time. More information here.
  • We may help you reach out to your accessibility campus manager for you. Ask us here.

5. Other situations at school

Online courses, live-streamed videos
See this article1-1 with teachers, internship/job interviews. Have an important meeting with a faculty?  A mockup job interview? Grabbing coffee with someone on campus?Use Ava in face-to-face mode

Tutoring. Does a classmate need to teach you something? You can either:

  • Use 1 phone placed between both of you during the session
  • Or invite them to the app at the start, it’ll be easier/faster to communicate

Large meetings/conference/presentation on campus. No captioner/interpreter available?
Here are a few ways you can use Ava to have live captioning of a big gathering.

  1. If the meeting involves mainly one speaker (casual presentation) who can be asked to wear an appropriate microphone, read about setting up a presentation (like a classroom).
  2. If the meeting takes place in a formal presentation room (amphitheater, large conference room) with a sound system (you can know if you can see speakers and an audio table), you have the option to initially setup the room once by working with the audio engineer attached to the venue to be Ava-accessible, to access live Ava captioning, 98.5% accurate, anytime you're in this room without any other effort from participants. Interested? Read about setting up Ava Event.
  3. If the meeting involves many speakers (team meeting), try to aim at half of the room at least to have a smartphone with Ava nearby. An Ava user can then sit next to a non-Ava user, and share one smartphone. These situations are more complicated. 

Video calls, audio-only conference calls
See this article

Lunch breakRead our recommendations using Ava during a meal!

6. Make sure you're all set for 100% accessibility!

Once you've educated yourself on these situations, we hope you were able to put it into practice, and that Ava becomes useful for you in these situations. 

Depending on how often you use Ava and if it brings you value, you will probably find that the Ava free plan of 5 hours every month is not enough for your studies. Via your accessibility manager, you can ask your organization to sponsor the Ava Campus plan to have unlimited captioning time. Please share this document with your manager for all the information about upgrading you to Ava Campus.

Also, for situations you don't have a good experience with Ava, feel free to ask us about it. Sometimes the setup can be tweaked, according to the context. Also, keep an eye on our new updates as we'll keep improving and making the total accessibility experience better and easier over time.

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