Progress Reports are generated to show how a Student or Tutor has progressed over a certain period of time.
They can be accessed by navigating to a Student or Tutor's profile and then heading to the Progress tab.
Bobbin automatically generates weekly and monthly Progress Reports and after each Lesson finishes we generate a Recent Progress Report based on the last few Lessons that the Student or Tutor was involved in.
You can also generate a Custom Progress Report for any period of time. Administrators and Tutors can do this; Students and Clients can't generate their own, so a parent asking for an end-of-term report needs one of your team to create it.
What's on a report
Alongside the written summary of how the Student has been getting on, a Progress Report can include a Next steps section: what the Student should work on next, gathered from the next steps on their recent Lessons. It's an optional section, and where it's in use those same next steps also feed into the plan for the Student's following Lesson. Clients see this section on their Student's report.
Note: Attendance is taken into account when a report is written. A Student marked absent for a Lesson won't be described as having taken part in it.
Adding your own notes
Tutors and Administrators can add their own written notes to a Student's Progress Report. The notes are shown alongside the report, so you can add context the AI wouldn't know about - a run of missed Lessons, something a parent has raised, or how a Student handled a recent assessment - without rewriting the report itself.
Important: These notes are part of the report the Client reads, not an internal comment. Clients and Students see the note text, though not which member of staff wrote it - your team sees the author. If you want to record something a parent shouldn't read, use the notes on the Lesson itself instead.
Notes are also frozen once a report has been approved and sent, so any changes need making before you approve it. Writing notes on a report replaces whatever was there, and the previous text isn't recoverable.
Approving reports before they're shared
There's an optional setting to have Progress Reports approved by an Administrator before Students and parents can see them. Turn it on with Require admin approval before showing progress reports under Workspace > Settings > Lessons.
When it's turned on, a new report is held for Administrator approval and is only shared once it has been approved. Held reports are hidden from Students and Clients until then, though your Administrators and Tutors can see them the whole time. You can approve reports one at a time or several at once.
Seeing which Lessons a report came from
Each Progress Report now lists the Lessons and Courses it was generated from, so you can see exactly what the report is based on.
Downloading a report as a PDF
A Progress Report can be downloaded as a PDF, and you can choose to bundle the Student's Lesson Reports for the same period into the same file. That gives a parent the overview and the individual write-ups behind it in one document.
The export tells you how many of the Lessons covered by the report actually had a Lesson Report available to include. If some didn't, the PDF notes the shortfall rather than quietly leaving them out — useful when a report covers Lessons that were completed without a write-up. Where a report covers a lot of Lessons, the most recent ones are bundled.
Anyone who can see a report can export it, including Clients and Students — but each person only ever gets the Lesson Reports they could already read, and a Lesson Report still held for approval is never bundled into a parent's copy.
Emailing a report to Clients
Administrators can email a Student's Progress Report to their Clients as a PDF, straight from the report. It's the same file you'd get from the download option, so there's no need to download it and attach it yourself.
Two things to know: only Student reports can be emailed this way, since Tutor reports have no Client to send to; and if you use Progress Report approval, the report must be approved first. This is the one route that sends AI-written content about a child outside Bobbin, so it deliberately won't bypass your approval step.