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The Admin Dashboard

A guide to your school or district account

Dan Kemp avatar
Written by Dan Kemp
Updated over a week ago

When you purchase a school or district subscription to Book Creator, the Admin Dashboard is your hub for managing everything. Simply sign in at admin.bookcreator.com, select you organization, and get started.

This article provides an overview of the key functions and capabilities you'll find within the Admin Dashboard.
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Home tab

The Home tab gives you a quick overview of your organization’s license usage, including:

  • License type: Free (40 books) or Premium (1000 books)
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  • Total purchased licenses
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  • Total Assigned licenses
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  • Total Available licenses

A screenshot of the Admin Dashboard HOME screen that shows the organization's name, LICENSE type, ASSIGNED licenses, AVAILABLE licenses, and TOTAL PURCHASED licenses. On the left-hand side it shows the categories of HOME, TEACHERS, ANALYTICS, RESOURCES, SETTINGS, SIGN OUT.

Teachers tab

The Teachers tab is where you manage your Book Creator licenses. You can assign and manage Book Creator licenses, send welcome emails, review who has completed the Certification Course, and more.

First, you'll need to Import Teachers (via email).

A screenshot of the Teachers tab with the Import Teachers modal opened on the screen asking the user to enter the emails of the teachers you'd like to import, with each individual email on a new line. The text in the box reads "<a href="mailto:teacher1@bookcreator.com" target="_blank" rel="nofollow noopener noreferrer">teacher1@bookcreator.com</a>, teacher2@bookcreatorcom, <a href="mailto:teacher3@bookcreator.com" target="_blank" rel="nofollow noopener noreferrer">teacher3@bookcreator.com</a>" on 3 separate lines. There is a button that reads "Next" in blue at the bottom of the modal.

Once teachers have been invited, you can use the 3-dot menu next to their name (or use Bulk Actions for multiple users) to perform the following:

  • Send welcome email: A standard template is provided, but you can edit it to suit your staff. When a teacher signs in, they will receive an invite to join your organization and their account will be automatically upgraded.
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    A screenshot of the Send email modal with the title "Review message details" and the Subject line "Book Creator Elementary has invited you to use the Book Creator app." The message reads "Great news! You have been invited to use the Book Creator app with Book Creator Elementary. To get started with Book Creator please sign in at <a href="https://app.bookcreator.com/sign-in/teacher" target="_blank" rel="nofollow noopener noreferrer">https://app.bookcreator.com/sign-in/teacher</a>. If you have no relationship with this school you can ignore this email. Thanks, The Book Creator Team."

  • Request certification: Invite your teachers to complete the Book Creator Certified Author training for in-app professional development.

    A screenshot of the Request certification modal that reads "Review message details" Subject line "BC County Schools has sent you a message" Message: "You have been selected to become a Book Creator Certified Author! To get started, please visit <a href="https://app.bookcreator.com/certification" target="_blank" rel="nofollow noopener noreferrer">https://app.bookcreator.com/certification</a>. You can access the course at any time from the Certification tab of your Teacher Dashboard in Book Creator." There is a blue "Next" button at the bottom of the modal.

  • Remove license: If you need to reallocate a premium license, you can remove it from a teacher. The system will prompt you to confirm the downgrade to the free plan, freeing up the license for another user.
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    A screenshot of the Remove license modal that reads "Remove license from 1 teacher? This teacher will be downgraded to the free Book Creator plan." There is a blue CANCEL and red REMOVE button to select.

  • Switch to student: If a student has signed in as a teacher by mistake, you can easily switch them back to a student account.
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    A screenshot of the Switch to student modal that reads "Change to a student account" with an email in the middle of the modal. A blue CANCEL and a red CONFIRM button are located at the bottom of the modal.

  • Manage teacher libraries: To help streamline oversight, you can access and manage libraries from the Admin Dashboard. Use the 3-dot menu to select one of the following options:
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    • Keep and assign to a teacher: Ownership of the library is transferred to another teacher.

    • Keep and assign to an admin: Ownership is transferred to an administrator.

    • Archive and close libraries: Archives the libraries and revokes student access. Published books remain active but are not editable.

A screen shows a pop-up window titled "MANAGE TEACHER LIBRARIES". The text reads "You can keep the libraries intact and transfer books and students to a new library owner, or you can archive to close this Teacher's libraries and remove student access." Below that is a section for Mrs Terry Wilson, with the email address <a href="mailto:teacher1@bcschools.edu" target="_blank" rel="nofollow noopener noreferrer">teacher1@bcschools.edu</a>. There are three options: "Keep and assign to a teacher", "Keep and assign to an admin", and "Archive and close libraries". There are "Cancel" and "Next" buttons at the bottom.

  • Remove teacher: You can remove a teacher from your organization at any time, which will downgrade their account and remove them from your list.

A dialog box asks "Remove 1 teacher?" and states "Remove 1 teacher from your organisation? These teachers will be downgraded to the free Book Creator plan, and their accounts removed from your organisation." There are two buttons, "CANCEL" and "REMOVE."


​Analytics tab

The Analytics tab gives you access to data and analytics on how Book Creator is being used in your organization.
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A dashboard with analytics. The top section shows the number of teachers, students, libraries created, and books created. The bottom section shows a line graph of logins over time.

  • Teacher and Student Data: Total number of teachers with a license and total number of students using the app.

  • Usage Metrics: Total number of libraries and books created.

  • Logins & Time Spent: Graphs showing total logins and time spent in the app (monthly, weekly, last 30 days).

  • Platform Insights: Breakdown of sessions by operating system and login methods.

Resources tab

The Resources tab links you to additional support articles for Admins and for Teachers to support their use of Book Creator.

An image with the title "Resources by grade" and the options "Pre-Kindergarten / Kindergarten", "Elementary / Primary", "Middle School", and "High School / Secondary". Below that is the title "Resources by subject" and the options "English Language / Arts", "Math", "Science", "Social Studies", "Languages", "Special Education", "Creative Arts", and "P.E / Health".

Settings tab

The Settings tab is where you can manage your organization's administrators, LMS integration, and Manage Apps.

Admins tab

We will set up the first admin account for you to gain access to the Admin Dashboard. To add additional users, go to the Admins tab and you will have the option to add or delete any Admins from your organization.
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A screen shows a list of emails and organizations, with a pop-up window titled "Add Admins". The pop-up window says "Enter the emails of the admins you'd like to import, with each individual email on a new line."

Watch the support video

Library Settings

At the school or organisation level you can control the use of specific functions for all teacher libraries. When a function is enabled on the library settings, teachers can then enable those tools for their students. If a function is disabled, teachers are prevented from enabling it for their students.

Currently, Admins have the ability to control the following functions:

  • Google Image Search

  • Automatic image description generation (alt text using AI)

  • Comments

The image shows the Library Settings page. The page has three options: Google image search, Automatic image description generation, and Comments. Each option has a toggle switch to turn it on or off. The left side of the page has a navigation menu with options such as Home, Teachers, Analytics, Resources, Settings, and Sign Out.

When disabled for teachers, they will see a warning message if they attempt to enable the setting in their libraries.

A screenshot of a library settings menu with the title "Homeroom G4-6 Portfolios". The menu allows students to search for images, edit their own books, create multiple books, read each other's books, turn on collaboration, publish their books online, add comments, use spell check, and translate. A red banner at the bottom reads "Your account administrator has disabled this feature."

They will also see a message should they attempt to use the feature.

This image shows a message that the feedback function has been disabled by the administrator.

LMS Integration

Admins can also use the Learning Tools Interoperability (LTI) protocol to integrate Book Creator with your Learning Management System (LMS). Once configured, this will allow teachers and students to launch Book Creator from your LMS and use a Single Sign-on (SSO) without needing to create an account or sign in. Using the LTI Configuration in the Admin Dashboard, simply generate a Key and Secret which you will need for your LMS configuration.
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A webpage with a sidebar menu and a table of LTI configuration settings. The text reads: "Book Creator can be integrated with your LMS using the Learning Tools Interoperability (LTI) protocol. Once configured teachers and students can launch Book Creator from your LMS without needing to create an account or sign in." The table includes the following: Key, Secret, Launch url, Domain, Privacy, and Open in a new tab. The text also states: "We also support XML configuration (with an LTI cartridge) at <a href="https://lti.bookcreator.com/v1/bc-web-v1" target="_blank" rel="nofollow noopener noreferrer">https://lti.bookcreator.com/v1/bc-web-v1</a>"

Manage Apps

The last thing you can do from the Admin Dashboard, is to manage the 3rd party Apps that are integrated into Book Creator. As an Admin, you can set App Permissions for teacher and student use straight from the Admin Dashboard. You will be given three options to choose from:

  1. Teachers and students: teachers can enable the App for their own use, and they can choose to enable it for student access in the libraries of their choice.

  2. Teachers only: teachers can enable the App for their own use, but they cannot enable it for their students.

  3. Disabled for everyone: teachers and students cannot use the App. These apps will not appear in the App Store for any users.

A webpage with a sidebar menu and a main content area. The sidebar menu has options for Home, Teachers, Analytics, Resources, Settings, Admins, LMS Integration, Manage Apps, and Sign Out. The main content area is titled "Manage Apps" and includes a table with columns for App, Privacy, and Permissions. The text reads: "The Book Creator App Store allows teachers to enable additional Apps for their own use and optionally their students. Control which Apps your teachers can enable here."

Additional resources

Book Creator for Administrators

For additional tutorials visit the Book Creator for Administrators YouTube playlist.

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